Title Legal Assistant

McCalla Raymer Leibert Pierce, LLP; Roswell (GA); Hybrid; USD 27,552 - 34,440; Full time

Job summary

McCalla Raymer Leibert Pierce, LLP is seeking an experienced legal administrative professional to manage title review, curative tasks, and conveyance processes across multiple states. The role involves drafting legal documents, maintaining files, and coordinating with attorneys in a team environment.

The position supports hybrid work with potential remote consideration based on experience level. A strong focus on client service, communication, and organizational skills is required.

Qualifications

• Minimum associate degree, Paralegal Certificate, or 2 years of experience as an administrative or legal assistant.
• Excellent verbal and written communication skills.
• Must be committed to providing exceptional customer service and able to multi-task.

Responsibilities

• Draft, prepare, and format legal documents and correspondence.
• Ensure timely delivery of outgoing mail and courier services.
• Field calls from outside parties courteously and effectively.
• Provide timely client status updates and follow-up on outstanding documents.
• Maintain internal and client systems and update them accurately.
• Review title reports and related documents; coordinate with title contacts.

Skills

Communication

Organization

Multitasking

Teamwork

Proofreading

Education

Paralegal Certificate

Associate degree

Tools

MS Office

BKFS

Tempo

Clairfire

Case management software

Job description

Summary

Job entails managing all administrative tasks associated with title review, title curative, mobile home curative, and conveyance processes for GA, AL, MS, and TX. These tasks generally include editing and preparing correspondence, forms, affidavits, and other legal documents, maintaining paper and electronic files, shipping and tracking items, updating internal systems & client systems, making and fielding calls and correspondence from outside parties. The position requires substantial coordination with other staff members, managers, and attorneys in a multi-disciplinary team environment. This is a hybrid position but remote will be considered depending on experience level.

Responsibilities

• Drafting, preparing, and formatting memoranda, correspondence, forms, affidavits, deeds, assignments, and various other legal documents.
• Ensuring the effective and timely delivery of outgoing mail, messenger deliveries, overnight deliveries, and facsimiles.
• Fielding calls from and making calls to outside parties in a courteous and effective manner.
• Ensuring timely, courteous, and thorough responses to email correspondence.
• Developing and maintaining congenial relationships both internally and externally.
• Consistently and accurately updating the firm’s internal case management system, as well as all client systems.
• Reviewing title reports, court websites, and recorded documents.
• Updating Client Systems (Tempo, BKFS, etc.)
• Providing exceptional customer service to clients at every level of interaction.
• Proofreading legal documents as required.
• Providing support to attorneys in a high volume, time sensitive atmosphere.
• Providing regular and timely client status updates, and continual follow‑up on outstanding documents and services. Coordination with title contacts to complete outstanding tasks such as recordings and retrieval of missing documents.
• Performing other duties and responsibilities as needed.

Education & Skills

• Minimum associate degree, Paralegal Certificate, or at least 2 years of experience as an administrative assistant or legal assistant.
• Default law firm experience is preferred but not required.
• Must have excellent verbal and written communication skills.
• Must be committed to providing exceptional customer service.
• Ability to communicate courteously and effectively with internal and external parties.
• Must be able to work with others in a congenial and team-oriented manner.
• Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change.
• Must be a self‑starter and able to function independently.
• Ability to read and write at a high level for proof‑reading and editing purposes.
• High‑level proficiency in MS Office suite.
• Proficiency in internet research activities.
• Familiarity with case and document management software.
• Experience with client systems such as BKFS, Clairfire, and Tempo is preferred.
• Good understanding of the legal process surrounding foreclosure and title preferred.
• Experience with review of title reports and identifying chain of title issues preferred.
• Ability to proficiently operate computer, fax machine, scanner, photocopier, typewriter, and telephone is required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit for extended periods of time.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Normal office working conditions, with quiet to moderate noise level within the work environment. We offer a comprehensive compensation package, which includes a salary commensurate with experience and accomplishments.

All applicants applying for U.S. job openings must be authorized to work in the United States.

Salary: $20.00 - $25.00