Legal Assistant

Kosmos; Carlsbad (CA); On-site; USD 42,000 - 66,000; Full time

Job summary

Kosmos, a premier law firm in La Jolla, California, seeks a motivated Legal Assistant to join our dynamic team. You will provide administrative support, manage court calendars, and maintain client communication in a fast-paced environment.

Responsibilities include case management, docketing, document preparation, and e-filing in state and federal courts using systems like OneLegal. Ideal candidates have 2–3 years' experience, strong MS Office skills, billing software know-how, and a commitment

Qualifications

• 2–3 years of experience in a law firm as a legal assistant or secretary.
• Proficiency with Word, Outlook, billing software, and docketing tools.
• Exceptional verbal and written communication with a strong customer-service mindset.
• Superior attention to detail, time-management, and deadline management.
• Discretion and commitment to client confidentiality and data security.

Responsibilities

• Maintain and organize physical and digital case files for accessibility.
• Manage litigation calendars, deadlines, and client meetings or court appearances.
• Prepare, proofread, and format drafts of pleadings and correspondence.
• Handle electronic filings in California state and federal courts using OneLegal or Nationwide.
• Serve as the first point of contact for clients, opposing counsel, and court personnel.
• Assist with legal billing, vendor invoices, and sorting daily mail.

Skills

Case management

Docketing

Document preparation

Court e-filing

Client communication

Organization

Discretion

Tools

Microsoft Office (Word, Outlook)

Legal billing software

Docketing tools (Law Toolbox)

Job description

We are a premier, fast-growing law firm located in beautiful La Jolla, California, seeking a motivated and detail-oriented Legal Assistant to join our dynamic team. This position is ideal for individuals who are passionate about supporting legal professionals and want to work in a collaborative, fast-paced environment. You will play a crucial role by providing top-tier administrative support, managing court calendars, and maintaining seamless client communication.Key Responsibilities

• Case Management: Maintain, organize, and categorize physical and digital case files to ensure absolute accessibility.
• Docketing & Calendaring: Manage litigation calendars, track pleading deadlines, and schedule client meetings or court appearances.
• Document Preparation: Prepare, proofread, and format initial drafts of legal shells, pleadings, and correspondence.
• Court E-Filing: Handle electronic filings (e-filings) in California state and federal courts using systems like OneLegal or Nationwide.
• Client Communication: Serve as a professional first point of contact for clients, opposing counsel, and court personnel.
• Administrative Support: Assist with legal billing entry, processing vendor invoices, and sorting daily mail.

Qualifications & Skills

• Experience: Minimum of 2–3 years of experience working as a legal assistant or secretary within a law firm.
• Technical Proficiency: Hands-on experience with Microsoft Office (Word, Outlook), legal billing software, and docketing tools (e.g., Law Toolbox).
• Communication: Exceptional verbal and written communication skills with a strong customer-service mindset.
• Organization: Superior attention to detail, strong time-management skills, and the ability to manage multiple competing deadlines.
• Discretion: Strict commitment to upholding client confidentiality and data security protocols at all times.