Legal Assistant

Kosmos Corp; San Diego (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Kosmos Corp in La Jolla, CA is seeking a motivated Legal Assistant to join our premier law firm. You will support attorneys with case management, docketing, and document preparation in a fast-paced team.

This role emphasizes client communication, accurate billing entries, and handling court filings in CA state and federal courts. Ideal candidates have 2–3 years of experience and strong organizational skills.

Qualifications

• Minimum 2–3 years as a legal assistant or secretary in a law firm.
• Strong MS Office skills, especially Word and Outlook.
• Experience with legal billing software and docketing tools.
• Excellent written and verbal communication with a customer-service mindset.
• Excellent organization and ability to manage multiple deadlines.

Responsibilities

• Maintain, organize, and categorize physical and digital case files to ensure absolute accessibility.
• Manage litigation calendars, track pleading deadlines, and schedule client meetings or court appearances.
• Prepare, proofread, and format initial drafts of legal shells, pleadings, and correspondence.
• Handle electronic filings (e-filings) in California state and federal courts using systems like OneLegal or Nationwide.
• Serve as a professional first point of contact for clients, opposing counsel, and court personnel.
• Assist with legal billing entry, processing vendor invoices, and sorting daily mail.

Skills

Case Management

Docketing & Calendaring

Legal Document Preparation

Client Communication

Discretion & Confidentiality

Tools

Microsoft Office

Law Toolbox

Job description

We are a premier, fast-growing law firm located in beautiful La Jolla, California, seeking a motivated and detail-oriented Legal Assistant to join our dynamic team. This position is ideal for individuals who are passionate about supporting legal professionals and want to work in a collaborative, fast-paced environment. You will play a crucial role by providing top-tier administrative support, managing court calendars, and maintaining seamless client communication.

Key Responsibilities:

• Case Management: Maintain, organize, and categorize physical and digital case files to ensure absolute accessibility.
• Docketing & Calendaring: Manage litigation calendars, track pleading deadlines, and schedule client meetings or court appearances.
• Document Preparation: Prepare, proofread, and format initial drafts of legal shells, pleadings, and correspondence.
• Court E-Filing: Handle electronic filings (e-filings) in California state and federal courts using systems like OneLegal or Nationwide.
• Client Communication: Serve as a professional first point of contact for clients, opposing counsel, and court personnel.
• Administrative Support: Assist with legal billing entry, processing vendor invoices, and sorting daily mail.

Qualifications & Skills:

• Experience: Minimum of 2-3 years of experience working as a legal assistant or secretary within a law firm.
• Technical Proficiency: Hands-on experience with Microsoft Office (Word, Outlook), legal billing software, and docketing tools (e.g., Law Toolbox).
• Communication: Exceptional verbal and written communication skills with a strong customer-service mindset.
• Organization: Superior attention to detail, strong time-management skills, and the ability to manage multiple competing deadlines.
• Discretion: Strict commitment to upholding client confidentiality and data security protocols at all times.