Legal Assistant — Case & Client Coordination Pro

Farah & Farah Personal Injury Lawyers; Fort Myers (FL); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Health insurance

PTO

401(k)

Job summary

Farah & Farah Personal Injury Lawyers in Fort Myers seeks a detail-oriented Legal Administrative Assistant to support case management, document handling, and client communications. You will organize files, prepare documents, and coordinate with attorneys and staff in a fast-paced personal injury practice.

Required strong organizational skills, proficiency with MS Office, and a professional demeanor. Bilingual in Spanish is a plus; in-office position with regular hours.

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree in a related field preferred.
• Experience as a legal assistant or in a similar role, preferably in personal injury law.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational, time management, and communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong attention to detail and accuracy.
• Professional demeanor and positive attitude.
• Bilingual (Spanish) is a plus.

Responsibilities

• Assist case managers and attorneys in gathering and organizing case-related documents, including medical records, police reports, and witness statements.
• Maintain accurate and up-to-date case files, both physical and electronic.
• Prepare correspondence, pleadings, and other legal documents as directed by case managers and attorneys.
• Track deadlines and ensure timely completion of tasks.
• Communicate with clients to provide updates and gather necessary documentation, including phone calls, emails, and in-person meetings.
• Answer client inquiries and provide updates on case status.
• Schedule appointments and coordinate communication between clients and case managers/attorneys.
• Maintain a positive and empathetic rapport with clients.
• Request, review, and summarize medical records and bills.
• Coordinate with medical providers to obtain additional information or clarification as needed.
• Track medical treatment progress and update case managers/attorneys on any changes.
• Facilitate the meeting of deadlines by managing multiple schedules and providing timely reminders.
• Attend onsite meetings with clients, case managers, or attorneys.
• Open new case files and input data into case management software.
• Managing onsite files
• Maintain calendars, scheduling and coordinating meetings.
• Handle incoming and outgoing mail, deliveries, and faxes.
• Answer phone calls, take messages, and redirect calls as appropriate.
• Maintain and update contact information databases.
• Handle communication with clients, field associates, and vendors by phone, email, and onsite.
• Ensure compliance with all company policies, procedures, and expectations.
• Type and file legal documents and correspondence.
• Provide general administrative support to the pre-litigation team.

Skills

Strong communication

Organizational skills

Time management

Bilingual (Spanish)

Education

High school diploma

Associate or bachlor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Farah & Farah Personal Injury Lawyers in Fort Myers seeks a detail-oriented Legal Administrative Assistant to support case management, document handling, and client communications. You will organize files, prepare documents, and coordinate with attorneys and staff in a fast-paced personal injury practice.

Required strong organizational skills, proficiency with MS Office, and a professional demeanor. Bilingual in Spanish is a plus; in-office position with regular hours.