Legal Assistant — Case & Client Coordination Pro

Farah & Farah Personal Injury Lawyers; Fort Myers (FL); Sur place; USD 35 000 - 48 000; Plein temps

Avantages offerts par ce poste

Health insurance

PTO

401(k)

Résumé du poste

Farah & Farah Personal Injury Lawyers in Fort Myers seeks a detail-oriented Legal Administrative Assistant to support case management, document handling, and client communications. You will organize files, prepare documents, and coordinate with attorneys and staff in a fast-paced personal injury practice.

Required strong organizational skills, proficiency with MS Office, and a professional demeanor. Bilingual in Spanish is a plus; in-office position with regular hours.

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree in a related field preferred.
• Experience as a legal assistant or in a similar role, preferably in personal injury law.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational, time management, and communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong attention to detail and accuracy.
• Professional demeanor and positive attitude.
• Bilingual (Spanish) is a plus.

Responsabilités

• Assist case managers and attorneys in gathering and organizing case-related documents, including medical records, police reports, and witness statements.
• Maintain accurate and up-to-date case files, both physical and electronic.
• Prepare correspondence, pleadings, and other legal documents as directed by case managers and attorneys.
• Track deadlines and ensure timely completion of tasks.
• Communicate with clients to provide updates and gather necessary documentation, including phone calls, emails, and in-person meetings.
• Answer client inquiries and provide updates on case status.
• Schedule appointments and coordinate communication between clients and case managers/attorneys.
• Maintain a positive and empathetic rapport with clients.
• Request, review, and summarize medical records and bills.
• Coordinate with medical providers to obtain additional information or clarification as needed.
• Track medical treatment progress and update case managers/attorneys on any changes.
• Facilitate the meeting of deadlines by managing multiple schedules and providing timely reminders.
• Attend onsite meetings with clients, case managers, or attorneys.
• Open new case files and input data into case management software.
• Managing onsite files
• Maintain calendars, scheduling and coordinating meetings.
• Handle incoming and outgoing mail, deliveries, and faxes.
• Answer phone calls, take messages, and redirect calls as appropriate.
• Maintain and update contact information databases.
• Handle communication with clients, field associates, and vendors by phone, email, and onsite.
• Ensure compliance with all company policies, procedures, and expectations.
• Type and file legal documents and correspondence.
• Provide general administrative support to the pre-litigation team.

Connaissances

Strong communication

Organizational skills

Time management

Bilingual (Spanish)

Formation

High school diploma

Associate or bachlor's degree preferred

Outils

Microsoft Word

Microsoft Excel

Microsoft Outlook

Description du poste

Farah & Farah Personal Injury Lawyers in Fort Myers seeks a detail-oriented Legal Administrative Assistant to support case management, document handling, and client communications. You will organize files, prepare documents, and coordinate with attorneys and staff in a fast-paced personal injury practice.

Required strong organizational skills, proficiency with MS Office, and a professional demeanor. Bilingual in Spanish is a plus; in-office position with regular hours.