Legal Assistant

Adams & Martin Group; Saint Paul (MN); On-site; USD 42,000 - 64,000; Full time

Job summary

Adams & Martin Group in the South Metro is seeking a Legal Assistant/Office Administrator to join their law firm in a full-time, onsite role. You will support attorneys by managing client communications, case docs, and scheduling.

The position emphasizes organization, accuracy, and professional client service, with duties spanning document preparation, file management, and liaison with courts and agencies to coordinate hearings and filings.

Qualifications

• Must have a high school diploma; post-secondary education or training preferred
• Experience in a legal environment is expected; comfort with legal research and writing

Responsibilities

• Communicate with clients and external parties via phone, email, and in person.
• Maintain and update case management and related internal systems.
• Monitor and document emails and voicemails and keep files up to date.
• Liaise with courts and administrative agencies for hearings and appearances.
• Draft, prepare, and transmit legal correspondence; finalize documents for submission.
• Prepare attorneys for meetings and court appearances with all materials.
• Review and process verification responses from Minnesota counties.
• Collaborate with assessors on Medical Assistance applications.
• Create renewal task lists and enter time/billing information accurately.
• Open, organize, and manage new client and firm files; close files when done.
• Scan, upload, save, and file documents; maintain physical files.
• Prepare for client reviews by drafting and printing materials.
• Lead client signing meetings and document processing.
• Handle mailings of deeds and other materials requiring printing and mailing.
• Update procedures and train new team members as needed.
• Perform additional duties including greeting clients and supporting meetings

Skills

Legal research

Legal writing

Client communication

Education

High school diploma

Job description

Adams & Martin Group is seeking a Legal Assistant/Office Admin to join a law firm in the South Metro. This is a direct hire opportunity with an onsite work model.

The Legal Assistant's responsibilities include:

• Communicate with clients and external parties, building and maintaining professional relationships via phone, email, and in person
• Maintain and regularly update case management, relationship management, document management, and other essential internal systems
• Monitor, retrieve, and distribute emails and voicemails, ensuring all communications are properly documented in the Firm's paper and/or electronic files
• Liaise with courts and administrative agencies regarding hearings, motions, and appearances, serving as the Firm's primary administrative and scheduling contact
• Draft, prepare, and transmit legal correspondence at the direction of attorneys; finalize attorney-drafted documents for submission to courts, clients, co-counsel, and opposing counsel
• Ensure attorneys are fully prepared for meetings and court appearances by organizing and providing all necessary materials
• Review and process verification request responses received from Minnesota counties
• Collaborate with assessors to determine and track the status of Medical Assistance applications
• Create Medical Assistance renewal task lists and enter time and billing information accurately
• Open, organize, and manage new client and Firm files; properly close files upon case completion
• Scan, upload, save, and file all client-provided documents (digital uploads, in-person drop-offs, and mailed items), including maintaining physical files
• Prepare for client reviews by drafting, printing, and scanning meeting materials
• Lead client signing meetings, including document preparation and printing, meeting facilitation, responding to client questions, processing executed documents, and maintaining proper records
• Handle mailings of original deeds, Financial Advisor documentation, affidavits, and other materials requiring printing, processing, and mailing
• Update procedures, templates, and related materials as changes occur, and assist with training new team members when applicable
• Perform additional administrative duties as assigned, including greeting clients, managing mail, supporting meetings, and handling client drop-offs

Qualifications

• A high school diploma is required; post-secondary education or advanced training is preferred
• Prior experience in a legal environment is expected, along with comfort in legal research, writing, and understanding applicable laws and regulations
• Previous Legal Assistant experience is strongly preferred

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.