Legal Assistant

Ultimate Staffing; Portland (OR); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading staffing agency is seeking a Legal Administrative Assistant to support attorneys and paralegals in Portland. The ideal candidate will have at least five years of litigation experience and be adept at coordinating communications and managing critical documentation. Responsibilities include legal support throughout litigation, scheduling, and ensuring confidentiality in all client communications. This role is suited for detail-oriented individuals with strong organizational skills and a proactive approach to their work.

Qualifications

• Minimum of five years of litigation experience.
• Strong understanding of maintaining client confidentiality.

Responsibilities

• Provide legal support to attorneys and paralegals throughout litigation.
• Coordinate communications, calendars, and meetings.
• Manage phone calls, voicemail, and conference calls.
• Proofread documents for accuracy.
• Finalize documents while ensuring confidentiality.
• Assist with electronic court filings.
• Monitor attorney calendars and prepare necessary documents.
• Schedule and manage attorney travel arrangements.

Skills

Detail-oriented

Strong organizational skills

Proactive

Effective communication

Job description

Our client is looking for a highly motivated and skilled Legal Administrative Assistant to join their Portland office. The ideal candidate is professional in demeanor, detail-oriented, proactive, and enjoys working as part of a team. Strong organizational skills and the ability to quickly learn and integrate new technical skills and knowledge are essential for success in this role.

Requirements:

• Minimum of five years of litigation experience.
• Strong understanding of the importance of maintaining client confidentiality.

Duties and Responsibilities:

• Provide legal support to attorneys and paralegals throughout the litigation process.
• Coordinate email, calendars, contacts, tasks, and other communications.
• Manage phone calls, voicemail messages, and conference calls.
• Proofread documents for accuracy in content, grammar, spelling, punctuation, and formatting.
• Finalize documents, including redaction of confidential information.
• Assist with bates-stamping and organizing exhibits and discovery materials.
• Complete electronic court filings in state, federal, and appellate courts.
• Schedule, coordinate, track, and manage meetings internally and externally.
• Monitor attorney calendars and prepare necessary documents for meetings, hearings, and depositions.
• Schedule and coordinate depositions and hearings.
• Initiate, track, and organize vendor payments and settlement checks.
• Schedule and manage attorney travel arrangements.
• Communicate effectively, courteously, and professionally with clients, attorneys, and staff.
• Learn and utilize new and existing technology efficiently and effectively.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.