Legal Assistant

Open Systems Technologies; Philadelphia (Philadelphia County); Sur place; USD 52 000 - 76 000; Plein temps

Résumé du poste

Open Systems Technologies is seeking a meticulous Legal Assistant to provide administrative and secretarial support to multiple attorneys. You will help manage daily workflow, draft and proofread documents, and coordinate calendars and travel.

Ideal candidates have 3–5 years of experience, strong MS Office skills, and proficiency in legal terminology, with ability to handle confidential information and work under pressure.

Qualifications

• 3–5 years of experience as a Legal Assistant or Legal Secretary, preferably in a law firm.
• High school diploma or equivalent required.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Experience with document formatting, styles, and document comparison software.
• Familiarity with iManage is a plus.
• Experience with electronic court filing systems; multi-state e-filing experience preferred.
• Typing speed of at least 60 words per minute.
• Strong written and verbal communication skills and a solid understanding of legal terminology.
• Excellent organizational skills, attention to detail, and the ability to prioritize multiple assignments and meet deadlines.
• Ability to exercise sound judgment, solve problems, and work effectively under pressure.
• Ability to handle confidential and sensitive information with discretion.
• A collaborative, team-oriented approach and willingness to support attorneys and colleagues across the firm.

Responsabilités

• Provide administrative and secretarial support to multiple attorneys, assisting with daily workflow and case-related needs.
• Prepare, transcribe, format, proofread, and edit legal documents, correspondence, contracts, briefs, and other materials for accuracy and consistency.
• Manage attorney calendars, schedule meetings, coordinate appointments, and arrange travel as needed.
• Prepare and submit electronic court filings, with experience across multiple state court systems preferred.
• Enter attorney time and manage timekeeping records according to individual attorney preferences.
• Review and edit client invoices in coordination with the Financial Services Department.
• Communicate effectively with attorneys, clients, court personnel, and internal administrative teams.
• Monitor assignments, deadlines, and workflow while keeping attorneys and the Legal Operations Supervisor informed of progress and priorities.
• Provide general administrative support, including greeting clients and visitors and assisting with office needs.
• Develop a working understanding of the practice areas supported and perform additional duties as required.

Connaissances

MS Office

Typing 60 wpm

Legal terminology

Communication

Formation

High school diploma

Outils

Microsoft Word

Excel

PowerPoint

Outlook

iManage

e-filing systems

Description du poste

The Legal Assistant provides administrative and secretarial support to multiple attorneys, ensuring the efficient day-to-day operation of the firm. While assigned to specific attorneys, this individual is expected to collaborate across teams and provide support to other attorneys as needed. Responsibilities include preparing and proofreading legal documents, managing calendars and scheduling, coordinating travel, handling court e-filing, and assisting with billing and time entry.

The ideal candidate is detail-oriented, highly organized, proactive, and able to manage competing priorities while maintaining confidentiality and delivering excellent service to attorneys, clients, and colleagues. This position reports to the Legal Operations Supervisor.

Key Responsibilities

• Provide administrative and secretarial support to multiple attorneys, assisting with daily workflow and case-related needs.
• Prepare, transcribe, format, proofread, and edit legal documents, correspondence, contracts, briefs, and other materials for accuracy and consistency.
• Manage attorney calendars, schedule meetings, coordinate appointments, and arrange travel as needed.
• Prepare and submit electronic court filings, with experience across multiple state court systems preferred.
• Enter attorney time and manage timekeeping records according to individual attorney preferences.
• Review and edit client invoices in coordination with the Financial Services Department.
• Communicate effectively with attorneys, clients, court personnel, and internal administrative teams.
• Monitor assignments, deadlines, and workflow while keeping attorneys and the Legal Operations Supervisor informed of progress and priorities.
• Provide general administrative support, including greeting clients and visitors and assisting with office needs.
• Develop a working understanding of the practice areas supported and perform additional duties as required.

Qualifications and Requirements

• Experience: 3–5 years of experience as a Legal Assistant or Legal Secretary, preferably in a law firm environment.
• Education: High school diploma or equivalent required.
• Technical Skills: Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Experience with document formatting, styles, and document comparison software.
• Familiarity with iManage is a plus.
• Experience with electronic court filing systems; multi-state e-filing experience preferred.
• Typing speed of at least 60 words per minute.
• Strong written and verbal communication skills and a solid understanding of legal terminology.
• Excellent organizational skills, attention to detail, and the ability to prioritize multiple assignments and meet deadlines.
• Ability to exercise sound judgment, solve problems, and work effectively under pressure.
• Ability to handle confidential and sensitive information with discretion.
• A collaborative, team-oriented approach and willingness to support attorneys and colleagues across the firm.

Work Schedule

• Overtime: Occasional overtime may be required throughout the year.