Legal and Corporate Support Specialist

Trividia Health; Fort Lauderdale (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

Trividia Health is seeking an organized administrative support professional to assist the Head of Legal Affairs, In-House Counsel, and the Executive Team. The role involves managing legal documents, keeping CLM databases current, and providing confidential administrative support across departments.

You will handle calendar management for the President/CEO and senior executives, coordinate travel, and assist with document production and discovery requests. Strong MS Office skills are essential.

Qualifications

• Experience supporting legal departments or executives.
• Proficient in MS Office and document management systems.
• Notary services preferred.

Responsibilities

• Maintain and organize legal documents/databases in the CLM system.
• Schedule meetings and manage calendars for executives.
• Prepare, file, and serve legal/corporate documents as directed by attorney.
• Coordinate travel logistics for President/CEO and direct reports.
• Handle incoming/outgoing mail and telephone calls with confidentiality.
• Maintain PTO records for President/CEO and direct reports.

Skills

Multitasking

Attention to detail

Written and verbal communication

Notary services preferred

Education

Associate degree

Paralegal certificate

Bachelor's degree

Tools

Microsoft Office Suite

Job description

SUMMARY

Provide day-to -day legal support to Head of Legal Affairs, In-House Counsel and general administrative support to Executive Team, and other departments as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide support to Head of Legal Affairs, In house counsel; including but not limited to:
• Handling the organization, and maintenance of legal documents/databases in the Electronic Contracts Management System (CLM)
• Distributing and tracking document execution through (CLM)
• General administrative support, including scanning, copying and organizing documents for the purposes of legal requests including but not limited to document production and discovery
• Schedules meetings
• Maintains and organizes digital and physical records/files
• Calendaring/Maintaining deadlines for attorney
• Maintaining confidentiality and privacy of confidential privileged information/communications and sensitive material
• Assist in preparation, service and filing of legal/corporate documentsas directed by attorney
• Compiles, summarizes and organizes documentation for attorney review
• Coordinate with internal departments to obtain information and documentation needed for legal
• Other duties as assigned
• Manage the President/CEO and other senior Executive Team Members’ calendars as requested and schedule meetings as requested
• Coordinate management, customer, vendor and other such meetings, as well as onsite and off-site events, as needed
• Oversee and arrange catering for onsite and off-site meetings and events
• Prepare expense reports for President/CEO, CFO, Head of Legal Affairs, Corporate VP and President’s other direct reports,as needed
• Handle President/CEO’s and Head of Legal Affairs, In house counsel incoming/outgoing mail and telephone calls with confidentiality
• Maintaining confidentiality of confidential and sensitive material
• Coordinate with Sales in scheduling NACDS events and industry related conferences
• Coordinate travel logistics for President/CEO and direct reports and staff, including but not limited to booking hotels, cars and flights as requested
• Maintain PTO records for President/CEO and direct reports
• Prepare conference room spaces by setting up any equipment and providing necessary materials
• Facilitate iPurchase requisitions and office supply orders as requested Provide back up for the front desk
• Schedules meetings
• Other duties as assigned

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability manage multiple tasks and deadlines
• Proficiency in Microsoft Office Suite
• Excellent written and verbal skills
• Excelptional attention to detail and accuracy
• Notary services preferred

EDUCATION/EXPERIENCE

An associate degree, paralegal certificate or bachelors degree in a related field is preferred. Minimum one year related experience and/or training in corporate legal department or law firm is preferred.

MATHEMATICAL SKILLS

Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to walk; sit; use hands to finger, handle, or feel; and talk or hear. Specific vision abilities required by this job include ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Trividia Health uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify

EQUAL OPPORTUNITY EMPLOYER

EQUAL OPPORTUNITY EMPLOYER: Trividia Health, Inc. is an Equal Opportunity, Aff

IMPORTANT NOTICE

This role is being recruited directly by Trividia Health, Inc. We do not require payment at any stage of hiring and do not authorize third-party sites to repost our jobs without permission.