Legal and Corporate Support Specialist

ADP, Inc.; Fort Lauderdale (FL); On-site; USD 52,000 - 72,000; Full time

Job summary

Trividia Health, Inc. seeks a Legal and Corporate Support Specialist to assist the Head of Legal Affairs and In-House Counsel with day-to-day operations. Responsibilities include managing CLM records, document distribution, and general admin support for the Executive Team.

The role requires strong organizational skills, confidentiality, and proficient MS Office use, with experience in corporate legal environments preferred. On-site Fort Lauderdale, FL location.

Qualifications

• Associate degree or paralegal certificate preferred.
• Minimum one year related experience in corporate legal department or law firm.
• Strong attention to detail and confidentiality required.

Responsibilities

• Support Head of Legal Affairs and in-house counsel.
• Maintain documents/databases in CLM and track execution.
• Provide general administrative support and manage meetings.
• Coordinate travel and calendar management for executives.
• Prepare, file, and summarize documents for attorney review.
• Handle confidential material with discretion.

Skills

Task management

MS Office Suite

Written & verbal communication

Notary services

Education

Associate degree / paralegal certificate / related bachelor's

Tools

Electronic Contracts Management System (CLM)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Legal and Corporate Support Specialist

Regular Full-Time Staff Fort Lauderdale, FL, US

SUMMARY

Provide day-to -day legal support to Head of Legal Affairs, In-House Counsel and general administrative support to Executive Team, and other departments as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide support to Head of Legal Affairs, In house counsel; including but not limited to:
• Handling the organization, and maintenance of legal documents/databases in the Electronic Contracts Management System (CLM)
• Distributing and tracking document execution through (CLM)
• General administrative support, including scanning, copying and organizing documents for the purposes of legal requests including but not limited to document production and discovery
• Schedules meetings
• Maintains and organizes digital and physical records/files
• Maintaining confidentiality and privacy of confidential privileged information/communications and sensitive material
• Assist in preparation, service and filing of legal/corporate documentsas directed by attorney
• Compiles, summarizes and organizes documentation for attorney review
• Coordinate with internal departments to obtain information and documentation needed for legal
• Other duties as assigned
• Manage the President/CEO and other senior Executive Team Members’ calendars as requested and schedule meetings as requested
• Coordinate management, customer, vendor and other such meetings, as well as onsite and off-site events, as needed
• Oversee and arrange catering for onsite and off-site meetings and events
• Prepare expense reports for President/CEO, CFO, Head of Legal Affairs, Corporate VP and President’s other direct reports,as needed
• Handle President/CEO’s and Head of Legal Affairs, In house counsel incoming/outgoing mail and telephone calls with confidentiality
• Maintaining confidentiality of confidential and sensitive material
• Coordinate with Sales in scheduling NACDS events and industry related conferences
• Coordinate travel logistics for President/CEO and direct reports and staff, including but not limited to booking hotels, cars and flights as requested
• Maintain PTO records for President/CEO and direct reports
• Prepare conference room spaces by setting up any equipment and providing necessary materials
• Facilitate iPurchase requisitions and office supply orders as requested Provide back up for the front desk
• Schedules meetings
• Other duties as assigned

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

• Ability manage multiple tasks and deadlines
• Proficiency in Microsoft Office Suite
• Excellent written and verbal skills
• Excelptional attention to detail and accuracy
• Notary services preferred

EDUCATION/EXPERIENCE

An associate degree, paralegal certificate or bachelors degree in a related field is preferred. Minimum one year related experience and/or training in corporate legal department or law firm is preferred.

MATHEMATICAL SKILLS

Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to walk; sit; use hands to finger, handle, or feel; and talk or hear. Specific vision abilities required by this job include ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The noise level in the work environment is usually moderate.

Trividia Health uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify

EQUAL OPPORTUNITY EMPLOYER: Trividia Health, Inc. is an Equal Opportunity, Affiatitve Action, E-Verify employer. Employment decisions for all applicants and employees will be made without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, age, national origin, marital status, veteran status, disability, or other characteristics protected under local, state or federal law.

Important Notice: This role is being recruited directly by Trividia Health, Inc. We do not require payment at any stage of hiring and do not authorize third-party sites to repost our jobs without permission.