Legal Administrator (Hybrid - 3x a week in Secaucus, NJ)

Quest Diagnostics; Secaucus (NJ); On-site; USD 34,000 - 48,000; Full time

Job summary

Quest Diagnostics seeks a Legal Administrator to provide confidential executive-level support to the legal team, including Health Plans, Business Development, and Government Affairs.

The role handles correspondence, document prep, calendar management, travel arrangements, and invoice processing with a focus on accuracy and clear communication.

Qualifications

• High School Diploma required.
• Associate or Bachelor's degree preferred.
• 5+ years as secretary with at least 3 years in a legal secretary role.

Responsibilities

• Creates and modifies correspondence, documents, reports, and spreadsheets.
• Revises agreements and documents, proofreads material as assigned.
• Tracks project progress, schedules calls, and performs other project-management functions.

Skills

Analytical thinking

Prioritization

Multitasking

Communication skills

Learning agility

Cooperation

Attention to detail

Education

High School Diploma

Associate or Bachelor's degree (preferred)

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Visio

Access

Survey Monkey

Counsel Link

Job description

Job Description

Pay Range: $25 - $35 / hour

Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered. Successful candidates may be eligible to receive annual performance bonus compensation.

Benefits Information

We are proud to offer best-in-class benefits and programs to support employees and their families in living healthy, happy lives. Our pay and benefit plans have been designed to promote employee health in all respects – physical, financial, and developmental. Depending on whether it is a part-time or full-time position, some of the benefits offered may include:

• Day 1 Medical, supplemental health, dental & vision for FT employees who work 30+ hours
• Best-in-class well-being programs
• Annual, no-cost health assessment program Blueprint for Wellness®
• healthyMINDS mental health program
• Vacation and Health/Flex Time
• 6 Holidays plus 1 "MyDay" off
• FinFit financial coaching and services
• 401(k) pre-tax and/or Roth IRA with company match up to 5% after 12 months of service
• Employee stock purchase plan
• Life and disability insurance, plus buy-up option
• Flexible Spending Accounts
• Annual incentive plans
• Matching gifts program
• Education assistance through MyQuest for Education
• Career advancement opportunities
• and so much more!

The Legal Administrator is responsible for providing highly confidential executive-level support to the legal team. Specifically, this role supports the Health Plans legal team; Business Development legal team; and the Government Affairs team.

Responsibilities

• Creates and modifies correspondence, documents, reports, and spreadsheets
• Revises agreements and documents, proofreads material, as assigned
• Tracks progress on projects, schedules calls, sends reminders, and performs other project management-related functions upon request
• Prepares and modifies charts, spreadsheets, Visio charts, and PowerPoint presentations for various projects
• Arranges travel arrangements and executes expense reports
• Maintains attorneys’ calendars, schedules meetings, and appointments
• Prepares legal invoices for payment and run reports as requested
• Open and distributes incoming mail
• Performs general clerical duties including copying, faxing, scanning, mailing, and filing
• Other duties as assigned

QUALIFICATIONS

• High School Diploma
• Associate or Bachelor's degree (preferred)

Required Work Experience

• Minimum of 5+ years secretary with a minimum of 3 years Legal Secretary experience

Knowledge

• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint, Visio, Access, etc.)
• Experience in other programs such as Survey Monkey and Counsel Link

Skills

• Ability to think analytically
• Ability to prioritize and complete multiple tasks and high volume of work on deadline
• Effectively respond to office workflow issues
• Demonstrates evidence of effective communication skills – both written and oral
• Aptitude to learn new tasks
• Displays cooperativeness
• Produces quality work, with special emphasis on accuracy

About The Team

Quest Diagnostics honors our service members and encourages veterans to apply.

While we appreciate and value our staffing partners, we do not accept unsolicited resumes from agencies. Quest will not be responsible for paying agency fees for any individual as to whom an agency has sent an unsolicited resume.

Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets or any other legally protected status.