Legal Administrative Assistant - Corporate

Venable LLP; Baltimore (MD); Sur place; USD 72 000 - 100 000; Plein temps

Avantages offerts par ce poste

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) with profit share

Paid time off

Résumé du poste

Venable LLP is seeking a Legal Administrative Assistant to support attorneys and ensure seamless delivery of legal services in Baltimore, MD. The role involves managing complex calendars, coordinating client communications, and handling billing processes with attention to confidentiality and discretion.

The successful candidate will typically have at least two years of related experience, strong MS Office skills, and excellent written communication.

Qualifications

• Minimum of two years of related administrative support experience in a fast-paced environment.
• Proficiency with Microsoft Office Suite (Excel, Outlook, PowerPoint) and strong database/internet research skills.
• Excellent written communication, grammar, proofreading, and organizational skills with attention to detail.

Responsabilités

• Provide comprehensive administrative support to assigned attorneys and manage priorities.
• Act as point of contact for clients, facilitating communications and coordinating events.
• Manage complex calendars, schedule meetings and travel, anticipate attorney needs.
• Support client and matter management by opening files, preparing engagement letters, maintaining electronic records and presentations.
• Coordinate client billing: pre-bills, revisions, invoice prep, and follow-up with attorneys and billing teams.
• Identify opportunities to improve efficiency and implement streamlined procedures.
• Monitor communications, track action items, manage time entry and provide SDAT filing support.

Connaissances

Admin support

MS Office

Excel

Outlook

PowerPoint

Written comms

Time management

Client service

Billing support

Confidentiality

Outils

Document management systems

Billing software

Time-entry systems

Description du poste

#853

Attorney/Administrative Support

Position Information

You're looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That's why we're looking for a Legal Administrative Assistant to play an integral role in supporting our attorneys and ensuring the seamless delivery of legal services.

The ideal candidate will be responsible for...

• Providing comprehensive administrative support to assigned attorneys, proactively managing priorities, coordinating workflows, and ensuring timely completion of critical tasks.
• Serving as a key point of contact for clients, facilitating communications, coordinating client events, and supporting the delivery of exceptional legal services.
• Managing complex calendars, scheduling meetings and travel, and anticipating attorney needs to keep the practice running efficiently.
• Supporting client and matter management by opening new files, preparing engagement letters, maintaining electronic records and shared sites, and finalizing documents and presentations.
• Coordinating the client billing process, including monthly pre-bills, revisions, invoice preparation, payment follow-up, and collaboration with attorneys and billing teams.
• Identifying opportunities to improve practice efficiency, implementing streamlined procedures, and collaborating with administrative colleagues to enhance operations.
• Monitoring incoming communications, identifying and tracking action items, managing time and data entry, and providing SDAT filing support.

The successful candidate will demonstrate...

• A minimum of two years of related administrative support experience in a fast-paced, high-performance environment; experience supporting partner-level attorneys is strongly preferred.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, and PowerPoint, along with strong database and internet research skills.
• Exceptional written communication, grammar, proofreading, and organizational skills, with meticulous attention to detail and the ability to present information clearly and effectively.
• Strong interpersonal and client service skills, with the ability to communicate professionally and collaborate with attorneys, clients, and stakeholders at all organizational levels.
• Proactive problem-solving abilities, sound judgment, and the initiative to anticipate needs, resolve issues independently, and make informed decisions.
• Excellent time management and prioritization skills, with a proven ability to manage competing demands, meet deadlines, and deliver results with minimal supervision.
• Familiarity with document management systems, the ability to learn firm-specific billing, time-entry, and file-storage applications, and an unwavering commitment to confidentiality, integrity, and discretion.

Pay Range for Candidates in Baltimore, MD: $72,000 - $100,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Additional compensation may include discretionary bonuses and overtime, if eligible. Overtime wages earned will be paid in compliance with applicable law.

Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.

We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please email [e-mail].

EEO is the Law

ADP Privacy Statement Artificial Intelligence Google Privacy Policy Google Terms of Service