Legal Administrative Assistant - Corporate

Venable; Baltimore (MD); On-site; USD 72,000 - 100,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) with profit share

Paid time off

Wellness programs

Job summary

Venable is seeking a Legal Administrative Assistant in Baltimore to support our attorneys and ensure the seamless delivery of legal services. You will manage complex calendars, coordinate client communications and events, arrange travel, and assist with matter and file management.

We value at least two years of related experience in a fast-paced environment, strong Microsoft Office skills, meticulous proofreading, and excellent written and interpersonal communication.

Qualifications

• Two years of related administrative support experience in a fast-paced environment.
• Experience supporting partner-level attorneys is strongly preferred.
• Proficiency with Microsoft Office Suite, including Excel, Outlook and PowerPoint.

Responsibilities

• Providing comprehensive administrative support to assigned attorneys, proactively managing priorities, coordinating workflows, and ensuring timely completion of critical tasks.
• Serving as a key point of contact for clients, facilitating communications, coordinating client events, and supporting the delivery of exceptional legal services.
• Managing complex calendars, scheduling meetings and travel, and anticipating attorney needs to keep the practice running efficiently.
• Supporting client and matter management by opening new files, preparing engagement letters, maintaining electronic records and shared sites, and finalizing documents and presentations.
• Coordinating the client billing process, including monthly pre-bills, revisions, invoice preparation, payment follow-up, and collaboration with attorneys and billing teams.

Skills

Administrative support

Microsoft Office

Calendar management

Communication skills

Client service

Tools

Excel

Outlook

PowerPoint

Database research

Job description

You're looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That's why we're looking for a Legal Administrative Assistant to play an integral role in supporting our attorneys and ensuring the seamless delivery of legal services.

The ideal candidate will be responsible for...

• Providing comprehensive administrative support to assigned attorneys, proactively managing priorities, coordinating workflows, and ensuring timely completion of critical tasks.
• Serving as a key point of contact for clients, facilitating communications, coordinating client events, and supporting the delivery of exceptional legal services.
• Managing complex calendars, scheduling meetings and travel, and anticipating attorney needs to keep the practice running efficiently.
• Supporting client and matter management by opening new files, preparing engagement letters, maintaining electronic records and shared sites, and finalizing documents and presentations.
• Coordinating the client billing process, including monthly pre-bills, revisions, invoice preparation, payment follow-up, and collaboration with attorneys and billing teams.
• Identifying opportunities to improve practice efficiency, implementing streamlined procedures, and collaborating with administrative colleagues to enhance operations.
• Monitoring incoming communications, identifying and tracking action items, managing time and data entry, and providing SDAT filing support.

The successful candidate will demonstrate...

• A minimum of two years of related administrative support experience in a fast-paced, high-performance environment; experience supporting partner-level attorneys is strongly preferred.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, and PowerPoint, along with strong database and internet research skills.
• Exceptional written communication, grammar, proofreading, and organizational skills, with meticulous attention to detail and the ability to present information clearly and effectively.
• Strong interpersonal and client service skills, with the ability to communicate professionally and collaborate with attorneys, clients, and stakeholders at all organizational levels.
• Proactive problem-solving abilities, sound judgment, and the initiative to anticipate needs, resolve issues independently, and make informed decisions.
• Excellent time management and prioritization skills, with a proven ability to manage competing demands, meet deadlines, and deliver results with minimal supervision.
• Familiarity with document management systems, the ability to learn firm-specific billing, time-entry, and file-storage applications, and an unwavering commitment to confidentiality, integrity, and discretion.

Pay Range for Candidates in Baltimore, MD: $72,000 - $100,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Additional compensation may include discretionary bonuses and overtime, if eligible. Overtime wages earned will be paid in compliance with applicable law.

Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.

CORE REQUIREMENTS

Skills & Technical Requirements

• A minimum of two years of related administrative support experience in a fast-paced, high-performance culture; experience supporting partner level attorneys strongly preferred
• Proficiency with Microsoft Office Suite including Excel, Outlook, and PowerPoint and database/Internet research skills
• Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present new ideas and findings
• Ability to learn firm software systems for time entry, billing and file storage
• Ability to anticipate issues, find solutions to problems, and manage issues independently
• Strong writing skills, including proven ability to effectively organize and present information in various formats
• Familiarity with document management systems
• Ability to effectively organize and present information in various formats
• Meticulous attention to detail and strong proofreading skills
• Strong communication and interpersonal skills to effectively communicate with stakeholders at all levels of the organization
• Ability to interact with clients demonstrating a commitment to service excellence
• Proactive thinker with strong judgment and decision making skills; proven ability to successfully prioritize and meet deadlines with little to no supervision
• Ability to coordinate and manage routine administrative work, such as scheduling meetings, making travel arrangements, preparing expense reimbursements, etc.
• Must be able to work in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands; strong time management skills
• Proven ability to maintain confidentiality of all facets of assigned work with a high level of integrity and discretion
• Results oriented

Physical Requirements

• Work is mainly sedentary