Legal Administrative Assistant

Venable LLP; Baltimore (MD); On-site; USD 72,000 - 100,000; Full time

Job summary

Venable LLP in Baltimore, MD is seeking a Legal Administrative Assistant to provide comprehensive administrative support to our legal team, helping attorneys stay organized, meet deadlines, and deliver accurate work in a fast-paced environment.

The ideal candidate will handle calendar management, billing processes, CLE/Bar admissions, document preparation, proofreading, and collaboration with clients, vendors, and staff while maintaining confidentiality.

Qualifications

• Minimum two years of relevant work experience within a law firm or professional services environment.
• Advanced proficiency with Microsoft Word, including redlining, document comparison, advanced formatting, TOA creation and manipulation, and hyperlink insertion.
• Excellent writing, grammar, proofreading, and editing skills, with meticulous attention to detail and the ability to produce consistently accurate, professionally presented work.
• Strong time management and organizational skills with the ability to work independently and meet deadlines.

Responsibilities

• Providing comprehensive administrative support to assigned legal staff, prioritizing assignments and preparing sensitive, detailed correspondence, reports, legal documents, forms, and presentations.
• Supporting client-driven and transactional activities, including conflict checks and waivers, engagement letters, business development initiatives, and management of original client documents across formats and platforms.
• Proofreading and editing work product for grammatical, typographical, formatting, and occasional content issues while maintaining confidentiality and high standards.
• Managing attorney calendars, committee obligations, meetings, travel, events, and related logistics while keeping timekeepers on schedule for Firm-wide and practice group deadlines.
• Supporting the billing process through time-entry management, data review and correction, final submissions, billing record maintenance, and research into disputes and discrepancies.
• Managing CLE and Bar Admission processing to ensure requirements are completed and attorneys remain in good standing.
• Collaborating with attorneys, administrative colleagues, other departments, clients, vendors, and external contacts.

Skills

Legal admin support

Word advanced

Proofreading

Calendar management

Billing support

Tools

DocuSign

PDF Essentials

eRoom

DropBox

Job description

You're looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That's why we're looking for a Legal Administrative Assistant to provide comprehensive administrative support to our legal team, helping attorneys stay organized, meet critical deadlines, and deliver accurate, professional work in a fast-paced environment.

The ideal candidate will be responsible for...

• Providing comprehensive administrative support to assigned legal staff, prioritizing assignments and preparing sensitive, detailed correspondence, reports, legal documents, forms, and presentations.
• Supporting client-driven and transactional activities, including conflict checks and waivers, engagement letters, business development initiatives, and the management of original client documents across multiple formats and platforms.
• Proofreading and editing work product for grammatical, typographical, formatting, and occasional content issues while maintaining confidentiality and consistently high standards of accuracy and professionalism.
• Managing attorney calendars, committee obligations, meetings, travel, events, and related logistics while keeping timekeepers on schedule for Firm-wide and practice group deadlines.
• Supporting the billing process through time-entry management, data review and correction, final submissions, billing record maintenance, and research into disputes and discrepancies.
• Managing CLE and Bar Admission processing to ensure requirements are completed and attorneys remain in good standing.
• Collaborating professionally with attorneys, administrative colleagues, other departments, clients, vendors, and external contacts while assisting with general office and practice group needs.

The successful candidate will demonstrate...

• A minimum of two years of relevant work experience within a law firm or professional services environment; prior experience supporting a Real Estate Finance or transactional practice group is preferred.
• Advanced proficiency with Microsoft Word, including redlining, document comparison, advanced formatting, TOA creation and manipulation, and hyperlink insertion, as well as proficiency with the broader Microsoft Office Suite.
• Excellent writing, grammar, proofreading, and editing skills, with meticulous attention to detail and the ability to produce consistently accurate, professionally presented work; The ability to draft routine correspondence, transcribe legal documents and reports from rough drafts, dictation, or transcription, perform non-complex arithmetic calculations, and maintain organized record-keeping and filing systems.
• Strong computer aptitude and proficiency with document management systems, with the ability to use and quickly adapt to applications such as DocuSign, PDF Essentials, eRoom platforms, and DropBox.
• Exceptional interpersonal and communication skills, sound judgment, discretion with confidential information, and the ability to interact effectively and tactfully with internal and external clients.
• Strong problem-solving, time management, and organizational skills, with the ability to work independently, initiate follow-up, manage multiple priorities, and meet established deadlines.

Pay Range for Candidates in Baltimore, MD: $72,000 - $100,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Additional compensation may include discretionary bonuses and overtime, if eligible. Overtime wages earned will be paid in compliance with applicable law.

Committing your time and talent is no small matter-at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees' well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable's benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm's benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.