Legal Practice Operations & Attorney Success Coordinator

HireNow Staffing; New York (NY); On-site; USD 70,000 - 87,000; Full time

Benefits offered by this job

Hybrid work flexibility

Comprehensive benefits

Paid vacation

Paid holidays

Professional development opportunities

Job summary

HireNow Staffing is actively recruiting a Legal Practice Operations & Attorney Success Coordinator to join one of our client partners in New York, New York. This hybrid opportunity is ideal for an experienced legal support professional who thrives in a fast-paced law firm environment while delivering exceptional administrative, organizational, and client service support.

The selected professional will coordinate daily operations, manage legal documents, support court filings, organize attorney

Qualifications

• Minimum 3 years of legal assistant or legal administrative experience in a law firm or legal environment.
• Advanced proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Experience proofreading, editing, and formatting complex legal documents.
• Experience utilizing electronic court filing systems.
• Strong organizational, multitasking, and deadline management abilities.
• Excellent written, verbal, and client-facing communication skills.
• Ability to prioritize multiple assignments with high accuracy.
• Authorized to work in the United States (US citizens only; no sponsorship).

Responsibilities

• Provide proactive administrative and operational support to attorneys and legal professionals.
• Prepare, edit, proofread, and format legal documents, pleadings, and client communications.
• Coordinate attorney calendars, meetings, travel, and scheduling priorities.
• Manage CLE records, attorney compliance tracking, and administrative reporting.
• Prepare electronic court filings and maintain organized case records.
• Coordinate client meetings and maintain professional communication with clients, courts, vendors, and legal professionals.
• Support billing activities including time entry and expense processing.
• Monitor deadlines, follow up on matters, and maintain workflow accuracy.
• Assist with document management and legal records using firm-approved platforms.
• Collaborate across legal teams to ensure client service and operational efficiency.

Skills

Legal admin experience

MS Office Pro

Proofreading/editing

Electronic filing

Time management

Client communication

Attention to detail

US work eligibility

Tools

Kofax/Nuance

InTapp

LMS+

iManage

Job description

Legal Practice Operations & Attorney Success Coordinator

Company: HireNow Staffing (Direct Placement Partner)

HireNow Snapshot

HireNow Staffing is actively recruiting a Legal Practice Operations & Attorney Success Coordinator to join one of our valued client partners in New York, New York. This hybrid opportunity is ideal for an experienced legal support professional who thrives in a fast-paced law firm environment while delivering exceptional administrative, organizational, and client service support.

The selected professional will serve as a key resource for attorneys and legal teams by coordinating daily operations, managing legal documentation, supporting court filings, organizing attorney schedules, and ensuring matters move efficiently from initiation through completion. Success in this role requires outstanding communication, exceptional attention to detail, and the ability to balance multiple priorities with professionalism and discretion.

Key Responsibilities

• Provide proactive administrative and operational support to attorneys and legal professionals.
• Prepare, edit, proofread, and format legal correspondence, agreements, pleadings, reports, and client communications.
• Coordinate attorney calendars, meetings, travel arrangements, and scheduling priorities.
• Manage Continuing Legal Education (CLE) records, attorney compliance tracking, and administrative reporting.
• Prepare electronic court filings while maintaining organized digital and physical case records.
• Coordinate client meetings and maintain professional communication with clients, courts, vendors, and legal professionals.
• Support billing activities including time entry, expense reimbursement processing, reporting, and billing coordination.
• Monitor legal deadlines, follow up on outstanding matters, and maintain workflow accuracy.
• Assist with document management and legal records administration using firm-approved technology platforms.
• Collaborate across legal teams to ensure exceptional client service and operational efficiency.

Required Qualifications

• Minimum 3 years of legal assistant or legal administrative experience within a law firm or legal environment.
• Advanced proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Demonstrated experience proofreading, editing, and formatting complex legal documents.
• Experience utilizing electronic court filing systems.
• Strong organizational, multitasking, and deadline management abilities.
• Excellent written, verbal, and client-facing communication skills.
• Ability to prioritize multiple assignments while maintaining exceptional accuracy.
• Authorized to work in the United States.
• U.S. citizens only.
• No employment sponsorship available now or in the future.

Preferred Qualifications

• Experience supporting multiple attorneys simultaneously.
• Familiarity with Kofax/Nuance, InTapp, LMS+, iManage, or similar legal software platforms.
• Experience managing attorney billing support, expense reimbursement processing, and CLE administration.
• Exposure to litigation, probate, corporate, or other legal practice areas.
• Strong legal document management and workflow coordination experience.
• Stable employment history demonstrating continued professional growth within legal support services.

HireNow Package

• Compensation: $70,000–$87,000 annually, based on experience.
• Benefits: Comprehensive medical, dental, and vision insurance; retirement savings program; paid vacation; paid holidays; paid sick leave; professional development opportunities; hybrid work flexibility; and additional employer-sponsored benefits.
• Employment Type: Full-Time.
• Schedule: Standard business hours.
• Work Location: Hybrid – New York, New York. Applicants must currently reside within commuting distance of New York City.
• Applicant Requirements: U.S. citizens only. No employment sponsorship available now or in the future.
• Hiring Need: 1 Position.

HireNow Checklist

• Possesses at least three years of successful legal assistant experience within a law firm or legal environment.
• Demonstrates exceptional legal document preparation, proofreading, and organizational abilities.
• Has experience supporting multiple attorneys while managing competing priorities.
• Understands electronic court filing procedures and legal case management.
• Communicates professionally with attorneys, clients, court personnel, and internal stakeholders.
• Maintains exceptional attention to detail and consistently delivers accurate work.
• Resides within commuting distance of New York, New York.
• Meets all required qualifications while demonstrating multiple preferred qualifications.

HireNow Standout Candidates

• Extensive experience supporting high-volume legal practices.
• Advanced proficiency with legal document management and practice management platforms.
• Strong billing support, CLE administration, and legal workflow coordination experience.
• Outstanding client service and professional communication skills.
• Proven ability to manage complex attorney schedules and competing deadlines.
• Exceptional organizational skills with a proactive approach to problem solving.
• Stable employment history demonstrating continued career progression and increasing legal support responsibilities.

HireNow Disqualifiers

• Jumpy resumes will not be accepted or interviewed.
• Less than three years of legal assistant or legal administrative experience.
• No experience utilizing electronic court filing systems.
• Poor proofreading, organizational, or communication skills.
• Applicants requiring employment sponsorship now or in the future.
• Applicants who do not currently reside within commuting distance of New York, New York.
• Candidates who do not meet the core qualifications required for this position.

HireNow Staffing Disclaimer

HireNow Staffing is acting as a direct placement partner for this Legal Practice Operations & Attorney Success Coordinator opportunity. All candidate information is handled confidentially and evaluated against defined requirements. This job description outlines the general scope of responsibilities and qualifications. Duties may evolve based on client needs and business growth. Only candidates meeting the core qualifications will be considered for interview. Client-specific information will be shared only with qualified candidates during the interview process.