Legal Office Coordinator: Admin & Ops Support

Justia, Inc.; Northern, New York (KY, NY); Hybrid; USD 50,000 - 60,000; Full time

Job summary

Romano Law seeks an organized Office Coordinator to support attorneys, staff, and operations. You will handle document prep, filing, data entry, scheduling, and client materials, while helping keep daily workflows smooth.

Ideal candidates have at least one year of administrative or legal support experience, strong communication, and proficiency with Microsoft Office. This role offers a collaborative, professional environment in New York.

Qualifications

• At least one year of administrative, office operations, or legal support experience.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office and ability to learn new systems quickly.

Responsibilities

• Provide administrative support to attorneys and staff, including document preparation, filing, data entry, and document organization.
• Assist with preparing matter files, binders, presentations, and client materials.
• Support scheduling, meeting coordination, and other administrative tasks as needed.
• Help maintain accurate records and firm documents.
• Coordinate day-to-day office operations in partnership with the Operations Manager.
• Manage mail, deliveries, scanning, printing, copying, and other administrative workflows.
• Assist with tech setup and troubleshooting for New York-based personnel.
• Coordinate conference room readiness, office supplies, vendors, and common area upkeep.
• Assist with firm meetings, events, and special projects.
• Identify opportunities to improve administrative processes and operational efficiency.
• Hand occasional administrative tasks on behalf of firm leadership.
• Provide regular updates to the Operations Manager.

Skills

Time management

Organizational skills

Communication skills

Customer service

Microsoft Office

Tools

Microsoft Office

Job description

Romano Law seeks an organized Office Coordinator to support attorneys, staff, and operations. You will handle document prep, filing, data entry, scheduling, and client materials, while helping keep daily workflows smooth.

Ideal candidates have at least one year of administrative or legal support experience, strong communication, and proficiency with Microsoft Office. This role offers a collaborative, professional environment in New York.