Legal Administrative Assistant & Office Coordinator

Justia, Inc.; Northern, New York (KY, NY); Hybrid; USD 50,000 - 60,000; Full time

Job summary

Romano Law seeks an organized Office Coordinator to support attorneys, staff, and operations. You will handle document prep, filing, data entry, scheduling, and client materials, while helping keep daily workflows smooth.

Ideal candidates have at least one year of administrative or legal support experience, strong communication, and proficiency with Microsoft Office. This role offers a collaborative, professional environment in New York.

Qualifications

• At least one year of administrative, office operations, or legal support experience.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office and ability to learn new systems quickly.

Responsibilities

• Provide administrative support to attorneys and staff, including document preparation, filing, data entry, and document organization.
• Assist with preparing matter files, binders, presentations, and client materials.
• Support scheduling, meeting coordination, and other administrative tasks as needed.
• Help maintain accurate records and firm documents.
• Coordinate day-to-day office operations in partnership with the Operations Manager.
• Manage mail, deliveries, scanning, printing, copying, and other administrative workflows.
• Assist with tech setup and troubleshooting for New York-based personnel.
• Coordinate conference room readiness, office supplies, vendors, and common area upkeep.
• Assist with firm meetings, events, and special projects.
• Identify opportunities to improve administrative processes and operational efficiency.
• Hand occasional administrative tasks on behalf of firm leadership.
• Provide regular updates to the Operations Manager.

Skills

Time management

Organizational skills

Communication skills

Customer service

Microsoft Office

Tools

Microsoft Office

Job description

OFFICE COORDINATOR

This position supports both the day-to-day operations of the firm and the administrative needs of attorneys and staff. The role combines legal administrative support with office coordination responsibilities and is ideal for a highly organized, proactive professional who enjoys keeping people, information, and processes running smoothly.

IN THIS ROLE, YOU WOULD:

• Provide administrative support to attorneys and staff, including document preparation, filing, data entry, and document organization.
• Assist with preparing matter files, binders, presentations, and client materials.
• Support scheduling, meeting coordination, and other administrative tasks as needed.
• Help maintain accurate records and firm documents.
• Coordinate day-to-day office operations in partnership with the Operations Manager.
• Manage mail, deliveries, scanning, printing, copying, and other administrative workflows.
• Assist with tech setup and troubleshooting for New York-based personnel.
• Coordinate conference room readiness, office supplies, vendors, and common area upkeep.
• Assist with firm meetings, events, and special projects.
• Identify opportunities to improve administrative processes and operational efficiency.
• Hand occasional administrative tasks on behalf of firm leadership.
• Provide regular updates to the Operations Manager.

YOU ARE:

• Resourceful and proactive, with a knack for solving problems before they become problems.
• Organized and dependable, able to manage competing priorities and deadlines.
• Calm under pressure and comfortable adapting to changing needs.
• Professional, detail-oriented, and committed to delivering high-quality work.
• An effective communicator who works well with attorneys, staff, clients, and vendors.

YOU HAVE:

• At least one year of administrative, office operations, or legal support experience. Paralegal experience a plus.
• Strong organizational and time-management skills.
• Excellent communication and customer service skills. You're always responsive and proactive to internal and external needs.
• A systematic pace with an emphasis on getting the job done right.
• Proficiency with Microsoft Office and the ability to learn new systems and technology quickly.

WHY US:

• As we continue to grow, professional development is important to us - we provide a space that supports this.
• Diversity is valued and welcomed at Romano Law. We appreciate differing backgrounds, experiences, and thoughts.
• We promote team engagement in our collaborative, communicative, and approachable workplace.
• Salary - $50-60,000/year (Based on experience).