Legal Administrative Assistant (Intellectual Property & Technology)

Dentons Business Services; New York (NY); Hybrid; USD 110,000 - 125,000; Full time

Benefits offered by this job

Medical, dental, vision

401k

Profit sharing

Short/Long-term disability

Life insurance

Tuition reimbursement

Paid time off

Paid holidays

Discretionary bonuses

Job summary

Dentons US LLP is recruiting a Legal Administrative Assistant in New York to support the Intellectual Property & Technology Practice Group. The role provides administrative support to 2 partners and up to 3 associates in a collaborative environment.

It is a hybrid position with 3 days in office and 2 days remote. Key duties include document creation, billing support, calendar management, and coordination of calls domestically and internationally.

Qualifications

• 10+ years’ legal secretarial experience within a mid-to-large law firm.
• Trademark and IP litigation exposure a plus.
• Exceptional organizational skills and ability to multi-task.
• Strong written and verbal communication skills.
• Advanced knowledge of MS Word, Outlook, Teams.

Responsibilities

• Prepare and edit letters and documents; manage time entry and expenses.
• Handle travel arrangements and meeting coordination across domestic and international sites.
• Billing support: review pro formas, prepare accrual spreadsheets and client letters.
• Maintain attorney calendars and coordinate conference calls/meetings.
• Manage Outlook and InterAction contacts lists.
• Handle confidential information with discretion.

Skills

Legal secretarial excellence

Microsoft Excel

MS Word & Outlook

Attention to detail

Communication skills

Tools

InterAction

3E

Chrome River

Job description

Legal Administrative Assistant (Intellectual Property & Technology) - New York

Posted on October 29, 2026

Dentons US LLP is currently recruiting for a Legal Administrative Assistant for our New York office providing support to our Intellectual Property & Technology Practice Group. This position will provide legal administrative support to 2 partners and up to 3 associates in a highly collaborative working environment. This is a hybrid position requiring 3 days in office and 2 days working remotely.

Responsibilities

• Responsible for administrative tasks including, but not limited to, document creation, editing and preparation of letters, time entry, expense reimbursement, coordinate telephone/video calls domestically and internationally, travel arrangements, and calendar invites.
• Billing – strong background in financial responsibilities such as reviewing pro formas, prepare accrual spreadsheets and send to clients, prepare cover letters on client invoices, follow up with vendors domestically and internationally on invoice matters.
• Maintain attorney calendar and coordinate attendance to conference calls and meetings.
• Maintain lawyers’ contacts lists in Outlook and InterAction.
• Handle confidential information as necessary.
• These duties may be ongoing or ad hoc in nature.
• Other duties may be assigned to fully meet the requirements of the position.

Experience & Qualifications

• 10+ years’ legal secretarial experience within a mid-to-large law firm.
• General trademark and IP litigation experience a plus.
• Exceptional organizational skills, work independently, strong attention to detail and follow up capabilities, ability to prioritize and multi-task.
• Ability to work in a high-volume environment.
• Strong interpersonal and communication (oral and written) skills.
• Strong Knowledge of Excel
• Advanced knowledge of MS Word, Outlook, Teams, 3E, Chrome River, Adobe PDF; must exhibit strong ability to learn and quickly become proficient in new computer software programs.
• Ability to prioritize and handle ever-changing priorities.Ability to work with minimal supervision, be a team player and be committed to providing a high level of client service.
• Flexibility for overtime.
• Flexibility regarding which days are in-the-office and work-from-home

Salary

Pursuant with states' laws, the salary range for this position is $110,000 - $125,000, based on experience and local market.

Dentons US LLP offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.

Dentons US LLP is an Equal Opportunity Employer - Disability/Vet. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.

About Dentons

Redefining possibilities. Together, everywhere. For more information visit dentons.com