Legal Administrative Assistant (Litigation) - New York

Dentons; New York (NY); Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision

401k & profit sharing

Paid time off & holidays

Discretionary bonuses

Job summary

Dentons US LLP seeks a highly organized Legal Administrative Assistant to provide executive-level support to our litigation practice chair and attorneys in New York. This hybrid role requires three days in the office and two days remote each week.

Responsibilities include conflicts checks, client-matter openings, billing, calendar management, travel, and document drafting and filing in state and federal courts.

Qualifications

• 5+ years of litigation administrative experience in a mid-size to large law firm.
• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Proficiency with legal-specific tools: iManage (required); familiarity with Intapp, Emburse (Chrome River), Kiteworks, and Litera preferred.

Responsibilities

• Manage core legal administrative tasks including conflicts checks, new client-matter openings, reconciling expenses, billing, electronic approvals, calendaring, conference room reservations, and travel arrangements.
• Provide high-level administrative and organizational support, such as planning internal and external conferences/meetings and organizing conferences (catering and logistics).
• Coordinate and track high-priority action items, deadlines, and follow-ups to ensure timely delivery by attorneys.
• Handle confidential communications with discretion from clients, partners, and executives.
• Draft, format, and revise legal documents (including pleadings); prepare and file court documents in state and federal courts, including electronic filings, and maintain files.
• Prepare correspondence and materials for mailing, faxing, courier, and FedEx shipments; copy, distribute, and file documents per client instructions.
• Maintain accurate, well-organized physical and electronic files.
• Support ongoing and ad hoc administrative needs as they arise; perform other duties as assigned.

Skills

Litigation administration

Tools

iManage

Intapp

Emburse

Kiteworks

Litera

Job description

Dentons US LLP is seeking a highly organized and experienced Legal Administrative Assistant to provide executive level support to our litigation practice chair and lawyers in our New York office. This role offers the opportunity to work in a dynamic, collaborative fast-paced work environment. This is a hybrid position requiring three days in the office and two days remote each week.

Responsibilities

• Manage core legal administrative tasks, including conflicts checks, new client-matter openings, reconciling expenses, billing, electronic approvals, calendaring, conference room reservations, and travel arrangements.
• Provide high-level administrative and organizational support, such as planning of internal and /external conferences and meetings, and organizing conferences, including catering and logistics.
• Coordinate and track high-priority action items, deadlines, and follow-ups to ensure timely delivery by attorneys.
• Handle confidential communication and sensitive communications, including screening and managing emails, calls, and correspondence with clients, partners, and executives with discretion.
• Draft, format, and revise legal documents (including pleadings); prepare and file court documents in state and federal courts, including electronic filings, and maintain files
• Prepare correspondence and materials for mailing, faxing, courier, and FedEx shipments, including certificates of mailing; copy, distribute, and file documents per client instructions and firm protocol.
• Maintain accurate, well-organized physical and electronic files.
• Support both ongoing and ad hoc administrative needs as they arise.
• Perform other duties as assigned to meet the needs of the practice and the firm.

Qualifications

• Minimum of 5 years of litigation administrative experience in a mid-size to large size law firm.
• Advanced proficiency in MS Microsoft Office Suite – (Word, Excel, and PowerPoint).
• Demonstrated proficiency with legal-specific tools: iManage. (required); familiarity with Intapp, Emburse, (formerly Chrome River), Kiteworks, and Litera strongly preferred.
• Working knowledge of local court rules and procedures.
• Exceptional written and verbal communication skills, with the ability to interact confidently, professionally, and discreetly with clients and high-level partners, and executives with exceptional focus.
• Proven ability to maintain the highest levels of confidentiality, exercise sound judgment, and thrive in a collaborative, deadline-driven environment.
• Exceptional organization and attention to detail, with the ability to prioritize, work independently, and manage multiple deadlines in a fast-paced, high-volume environment.
• Demonstrated ability to juggle competing priorities and manage incoming and outgoing requests efficiently.
• Ability to work effectively both independently and as part of a team.
• Flexibility to work overtime, as needed.

Pursuant with states' laws, the salary range for this position is $90,000 - $110,000, based on experience and local market.

Dentons offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.

Dentons US LLP is an Equal Opportunity Employer of Individuals with Disabilities and Protected Veterans. We are an Affirmitive Action Employer. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.