IP Support Specialist

Dentons; New York (NY); Ibrido; USD 110.000 - 125.000; Tempo pieno

Vantaggi offerti da questo lavoro

medical

dental

vision

401k

profit sharing

short-term/long-term disability

life insurance

tuition reimbursement

paid time off

paid holidays and discretionarybonuses

Descrizione del lavoro

Dentons US LLP is seeking an IP Support Specialist to provide experienced legal and administrative support to lawyers in the Intellectual Property & Technology Practice Group in New York. This hybrid role requires three days in office and two days remote, with a salary range of $110,000–$125,000 based on experience and market.

The role involves document creation, billing support, calendar management, and IP litigation administration, with emphasis on client service, accuracy, and discretion.

Competenze

• 20+ years of IPT legal support or administrative experience in a mid-to-large law firm.
• General trademark and IP litigation experience required.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities in a high-volume environment.
• Ability to work independently while collaborating as part of a team.
• Strong interpersonal, written, and verbal communication skills.

Mansioni

• Provide comprehensive practice support to IP&T lawyers, including document creation, editing, and correspondence preparation.
• Time entry, expense reimbursement, and calendar management; coordinate calls and travel.
• Billing support: reviews, accrual spreadsheets, client invoices, and vendor follow-ups.
• Maintain attorney calendars and coordinate meetings and conferences.
• Maintain lawyer and client contact information in Outlook and InterAction.
• Support IP litigation and trademark administration as needed.
• Meet annual billable-hours target of 100 hours.
• Handle confidential firm and client information with discretion.
• Provide ad hoc support as required by lawyers.

Conoscenze

IP support

Administrative experience

Billing & invoicing

Attention to detail

Client service

Strumenti

Excel

MS Word

Outlook

Teams

Adobe PDF

Chrome River

3E

Descrizione del lavoro

Dentons US LLP is currently recruiting for an IP Support Specialist to provide experienced legal and administrative support to lawyers within our Intellectual Property & Technology Practice Group in our New York office. This position plays an important role in supporting the day-to-day needs of the practice and requires strong organizational skills, attention to detail, responsiveness, and a commitment to exceptional client service. This is a hybrid position requiring three days in office, and 2 days working remotely.

Responsibilities

• Provide comprehensive practice support to IP&T lawyers, including, but not limited to, document creation, editing and preparation of correspondence, time entry, expense reimbursement, coordination of domestic and international telephone/video calls, travel arrangements, and calendar management.
• Provide billing and financial support, including, but not limited to, reviewing pro formas, preparing accrual spreadsheets, and sending to clients, preparing client invoice cover letters, and following up with domestic and international vendors regarding invoice matters.
• Maintain attorney calendars and coordinate meetings, conference calls, and related scheduling.
• Maintain lawyer and client contact information in Outlook and InterAction.
• Assist with trademark and IP litigation-related administrative and practice support, as needed.
• Meet the annual minimum billable-hours requirement of one hundred hours.
• Handle confidential and sensitive firm and client information with discretion.
• Provide ongoing and ad hoc support based on the needs of the lawyers and practice.
• Perform other duties as assigned to support the effective operation of the practice.

Experience & Qualifications

• 20+ years’ of IPT legal support or administrative experience working within a mid-to-large law firm.
• General trademark and IP litigation experience required.
• Exceptional organizational skills, attention to detail and follow-through, with the ability to manage multiple assignments and changing priorities in a high-volume environment.
• Ability to work independently on assigned responsibilities while collaborating effectively as part of a team.
• Strong interpersonal, written, and verbal communication skills.
• Strong proficiency in Excel
• Advanced proficiency in MS Word, Outlook, Teams, 3E, Chrome River, Adobe PDF; with the ability to quickly learn and become proficient in new technology and computer software programs.
• Ability to work under minimal supervision, and a strong commitment to responsiveness, teamwork, and providing a high level of client service.
• Flexibility for working overtime as business needs require.
• Flexibility regarding designated in-office and remote workdays based on business needs.

Pursuant with states' laws, the salary range for this position is $110,000 - $125,000, based on experience and local market.

Dentons US LLP offers a competitive salary and benefits package including

• medical
• dental
• vision
• 401k
• profit sharing
• short-term/long-term disability
• life insurance
• tuition reimbursement
• paid time off
• paid holidays and discretionary bonuses

Dentons US LLP is an Equal Opportunity Employer - Disability/Vet. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.

About Dentons

Redefining possibilities. Together, everywhere. For more information visit www.dentons.com

Redefining possibilities. Together, everywhere. For more information visit dentons.com