Legal Team Assistant

Abacus Group; New York (NY); Hybrid; USD 52,000 - 70,000; Full time

Job summary

Abacus Group seeks a Legal Team Assistant for our Manhattan, NY office to support attorneys and clients with administrative tasks and document preparation.

The role involves managing deadlines, organizing records, coordinating calendars and travel, and assisting with billing and intake processes. Candidates should have strong communication skills, attention to detail, and proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent with at least three years of legal secretarial experience.
• Strong written and verbal communication with attorneys and staff.
• Ability to manage multiple matters with accuracy and focus on customer service.
• Proficiency with Microsoft Office programs.

Responsibilities

• Coordinate legal administrative support for attorneys and clients by managing requests, deadlines, and cross-functional workflows.
• Maintain organized electronic and physical records while following document management and retention policies.
• Prepare and edit legal documents, presentations, filings, spreadsheets, and client materials with accuracy and attention to detail.
• Research legal information, filings, and database records to support attorney needs and case activities.
• Manage matter files, databases, and document workflows while ensuring compliance with security and filing requirements.
• Process invoices, expense reimbursements, new matter forms, engagement updates, and client billing requests.
• Review billing narratives and invoices to support client requirements, outside counsel guidelines, and timely collections.
• Coordinate attorney calendars, meetings, travel arrangements, client communications, and administrative logistics.
• Support business intake, client records, marketing databases, and practice group administrative needs.
• Develop technical skills and adopt new systems to improve administrative efficiency and service delivery.

Skills

Communication

Teamwork

Customer service

Attention to detail

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Job description

Our client is a law firm. They seek a Legal Team Assistant to join their Manhattan, NY office.

Responsibilities

• Coordinate legal administrative support for attorneys and clients by managing requests, deadlines, and cross-functional workflows
• Maintain organized electronic and physical records while following document management and retention policies
• Prepare and edit legal documents, presentations, filings, spreadsheets, and client materials with accuracy and attention to detail
• Research legal information, filings, and database records to support attorney needs and case activities
• Manage matter files, databases, and document workflows while ensuring compliance with security and filing requirements
• Process invoices, expense reimbursements, new matter forms, engagement updates, and client billing requests
• Review billing narratives and invoices to support client requirements, outside counsel guidelines, and timely collections
• Coordinate attorney calendars, meetings, travel arrangements, client communications, and administrative logistics
• Support business intake, client records, marketing databases, and practice group administrative needs
• Develop technical skills and adopt new systems to improve administrative efficiency and service delivery

Requirements

• H.S. Diploma or equivalent with a minimum of three years of previous secretarial experience or relevant legal experience
• Proactive and effective written and oral communication with attorneys, team members and other business services departments at the firm, while demonstrating a strong teamwork mindset with a focus on customer service
• Familiarity with legal documents and terminology
• Self-starter with the ability to efficiently manage multiple matters at once while maintaining a strong attention to detail and accuracy
• Proficiency with Microsoft Office programs

Job ID #48372

Hybrid Remote/Office