Legal Administrative Assistant III - Front Desk & Case Data

Cook-County-State; Bremen Township (IL); On-site; USD 45,000 - 58,000; Full time

Job summary

The Cook County State’s Attorney’s Office is seeking an Administrative Assistant III to support the Administrative Services bureau. The role focuses on front desk operations, visitor greetings, answering calls, directing inquiries, and maintaining courteous public interactions.

You will also type subpoenas and other legal documents, create cases in Axion, and ensure timely handling of mail, scans, and background checks. A strong commitment to confidentiality is essential.

Qualifications

• The candidate must have excellent communication skills, both oral and written.
• Organizational skills and the ability to multi-task required.
• Proficiency in Microsoft Word and Excel applications required.

Responsibilities

• Maintain front reception desk operations, including greeting visitors and answering calls.
• Provide the public with information and resources.
• Type subpoenas, motions, answers and other correspondence as required.
• Create cases in Axion.
• Proofread and sort documents.
• Run time sensitive, confidential criminal background checks/reports.
• Enter and update case information in CRIMES and other databases.
• Make copies, mail, scan, fax, and email documents.
• Sort and distribute mail.
• Maintain confidentiality of information and systems.
• Interact with State’s Attorney’s Office employees and outside agencies.

Skills

Excellent communication

Organizational skills

Multi-tasking

Tools

Microsoft Word

Microsoft Excel

Job description

The Cook County State’s Attorney’s Office is seeking an Administrative Assistant III to support the Administrative Services bureau. The role focuses on front desk operations, visitor greetings, answering calls, directing inquiries, and maintaining courteous public interactions.

You will also type subpoenas and other legal documents, create cases in Axion, and ensure timely handling of mail, scans, and background checks. A strong commitment to confidentiality is essential.