Administrative Assistant III - Markham

Cook County State's Attorney Office; Markham (IL); On-site; USD 50,000 - 62,000; Full time

Job summary

Cook County State’s Attorney’s Office in Markham, IL seeks an Administrative Assistant III to support the Office Manager. The role handles front desk operations, confidential document processing, case creation in Axion, and CRIMES data entry while maintaining strict confidentiality.

You will type subpoenas and other documents, manage mail, answer inquiries, and coordinate with internal staff and outside agencies.

Qualifications

• Excellent communication skills, both oral and written.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Word and Excel.

Responsibilities

• Maintain front reception desk operations, greeting visitors and directing inquiries.
• Provide the public with information and resources.
• Type subpoenas, motions, and other correspondence as required.
• Create cases in Axion and update case information in CRIMES.
• Proofread and sort documents; manage mail, copies, scans, and emails.
• Maintain confidentiality of information and systems; interact with staff and outside agencies.

Skills

Communication skills

Organizational skills

Multitasking

Tools

Microsoft Word

Microsoft Excel

Job description

Job Title: Administrative Assistant III (#485)

Reports to: Office Manager

Grade: 13

Salary: $56,018

Status: Full-Time/Union

Level: Entry (This may vary for internal candidates)

Location: Markham Courthouse/16501 Kedzie Ave, Markham, Il

Bureau: Administrative Services

Application deadline: November 4, 2026

Working Environment: Hours: Monday – Friday 8:30 a.m. to 4:30 p.m.

Physical Requirements:

Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.

Duties and Responsibilities

• Maintain front reception desk operations, including greeting visitors, answering incoming calls, directing inquiries to the appropriate person.
• Provide the public with proper information and resources.
• Assist with Mental Health Writs.
• Time date stamp and initial all incoming mail / packages.
• Type subpoenas, motions, answers and other correspondence as required.
• Create cases in Axion.
• Proofread and sort documents.
• Run time sensitive, confidential criminal background checks/reports.
• Enter and update case information in CRIMES and other various databases.
• Make copies, mail, scan, fax, and email documents.
• Sort and distribute mail.
• Maintain confidentiality of information and systems.
• Interact with State’s Attorney’s Office employees and personnel of outside agencies.
• Perform additional duties and responsibilities as assigned.

Qualifications

Required:

• The candidate must have excellent communication skills, both oral and written. Organizational skills and the ability to multi-task required.
• Proficiency in Microsoft Word and Excel applications required.

Preferred:

• Knowledge of CRIMES, I-Clear, LEADS, and Clerks
• Knowledge of trial preparation and evidence handling.
• Typing speed of 50+ wpm.

Equal Employment Opportunity

EEO Message: The Cook County State’s Attorney’s Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.