Administrative Assistant III – District 2 – Skokie

Cook-County-State; Skokie (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

Cook County State’s Attorney’s Office in Skokie seeks an Administrative Assistant III to provide administrative support to the Office Manager and the Skokie Courthouse team. The role requires accurate document typing, filing, data entry in CRIMES, and preparing routine reports. Hours are Monday–Friday, 8:30 a.m.

to 4:30 p.m. The ideal candidate will have strong communication, organizational skills, proficiency with Microsoft Office, and the ability to multi-task; familiarity with CRIMES, NICE,

Qualifications

• Excellent communication and organizational skills; ability to multi-task.
• Proficiency in Microsoft Office applications.

Responsibilities

• Type subpoenas, motions, answers, and pen letters.
• Create case files and other correspondence as required.
• Enter new and update case information in CRIMES database.
• Maintain statistics and provide monthly reports of district cases.
• Run criminal background checks/run report in LEADS 2000, I-Clear and CRIMES database.
• Utilize LEADS to conduct background checks for court proceedings, jury lists, bonds, recidivous, and expungements.
• Distribute mail, copy, scan, and email.
• File all paperwork and disposition of case files.
• Maintain disposed case file Excel spreadsheets in SharePoint.
• Answer phones and assist walk-ins.
• Prepare and maintain police department subpoena/court order requests and outside entity returns for Grand Jury
• Interacts with outside partner agencies.
• Perform other duties as assigned.

Skills

Communication skills

Organizational skills

Multi-tasking

Microsoft Office

Tools

CRIMES

NICE

SharePoint

Job description

Job Title: Administrative Assistant III (#483)

Reports to :Office Manager

Grade/Step : 13

Status: Full-Time/Union

Level: Entry (This may vary for current employees)

Location: Skokie Courthouse/5600 Old Orchard Rd

Bureau: Administrative Services

Primary Functions: Provide administrative support to the Assistant State’s Attorney’s assigned to the Skokie Courthouse.

Working Environment : Hours: Monday – Friday 8:30 a.m. to 4:30 p.m.

Physical Requirements:

Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.

Duties and Responsibilities :

• Type subpoenas, motions, answers, and pen letters
• Create various types of case files and other correspondence as required.
• Enter new and update case information in CRIMES database.
• Maintain statistics and provide monthly reports of district cases.
• Run criminal background checks/run report in LEADS 2000, I-Clear and CRIMES database.
• Utilize LEADS to conduct background checks for court proceedings, jury lists, bonds, recidivous, and expungements.
• Distribute mail, copy, scan, and email.
• File all paperwork and disposition of case files.
• Maintain disposed case file Excel spreadsheets in SharePoint.
• Answer phones and assist walk-ins.
• Prepare and maintain police department subpoena/court order requests and outside entity returns for Grand Jury
• Interacts with outside partner agencies.
• Perform other duties as assigned.

Qualifications:

Required:

• The candidate must have excellent communication and organizational skills, and have the ability to multi-task
• Proficiency in Microsoft Office applications

Preferred:

• Working knowledge of CRIMES, NICE, and SharePoint
• Typing speed of 40+wpm

EEO Message: The Cook County State’s Attorney’s Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.