Administrative Assistant III - Markham

Cook-County-State; Bremen Township (IL); On-site; USD 45,000 - 58,000; Full time

Job summary

The Cook County State’s Attorney’s Office is seeking an Administrative Assistant III to support the Administrative Services bureau. The role focuses on front desk operations, visitor greetings, answering calls, directing inquiries, and maintaining courteous public interactions.

You will also type subpoenas and other legal documents, create cases in Axion, and ensure timely handling of mail, scans, and background checks. A strong commitment to confidentiality is essential.

Qualifications

• The candidate must have excellent communication skills, both oral and written.
• Organizational skills and the ability to multi-task required.
• Proficiency in Microsoft Word and Excel applications required.

Responsibilities

• Maintain front reception desk operations, including greeting visitors and answering calls.
• Provide the public with information and resources.
• Type subpoenas, motions, answers and other correspondence as required.
• Create cases in Axion.
• Proofread and sort documents.
• Run time sensitive, confidential criminal background checks/reports.
• Enter and update case information in CRIMES and other databases.
• Make copies, mail, scan, fax, and email documents.
• Sort and distribute mail.
• Maintain confidentiality of information and systems.
• Interact with State’s Attorney’s Office employees and outside agencies.

Skills

Excellent communication

Organizational skills

Multi-tasking

Tools

Microsoft Word

Microsoft Excel

Job description

Job Title: Administrative Assistant III (#485)

Reports to:Office Manager

Grade: 13

Status: Full-Time/Union

Level: Entry (This may vary for internal candidates)

Bureau: Administrative Services

Working Environment

: Hours: Monday - Friday 8:30 a.m. to 4:30 p.m.

Physical Requirements

Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.

Duties and Responsibilities

• Maintain front reception desk operations, including greeting visitors, answering incoming calls, directing inquiries to the appropriate person.
• Provide the public with proper information and resources.
• Assist with Mental Health Writs.
• Time date stamp and initial all incoming mail / packages.
• Type subpoenas, motions, answers and other correspondence as required.
• Create cases in Axion.
• Proofread and sort documents.
• Run time sensitive, confidential criminal background checks/reports.
• Enter and update case information in CRIMES and other various databases.
• Make copies, mail, scan, fax, and email documents.
• Sort and distribute mail.
• Maintain confidentiality of information and systems.
• Interact with State’s Attorney’s Office employees and personnel of outside agencies.
• Perform additional duties and responsibilities as assigned.

Qualifications

Required

• The candidate must have excellent communication skills, both oral and written. Organizational skills and the ability to multi-task required.
• Proficiency in Microsoft Word and Excel applications required.

Preferred

• Knowledge of CRIMES, I-Clear, LEADS, and Clerks
• Knowledge of trial preparation and evidence handling.
• Typing speed of 50+ wpm.

EEO Message: The Cook County State’s Attorney’s Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.