Legal Administrative Assistant — Attorney Support & Billing

Venable LLP; Washington (District of Columbia); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with profit share

Paid time off

Tuition reimbursement

Job summary

Venable LLP in Washington, DC is seeking a Legal Administrative Assistant to provide comprehensive administrative support to assigned attorneys, manage calendars, coordinate travel, prepare documents, and assist with billing and client communications.

The successful candidate will have at least two years of related experience in a fast‑paced firm, strong Microsoft Office skills (Excel, Outlook, PowerPoint), outstanding attention to detail, and the ability to handle multiple priorities with

Qualifications

• A minimum of two years of related administrative support experience in a fast-paced, high-performance culture.
• Proficiency with Microsoft Office Suite including Excel, Outlook, and PowerPoint and database/Internet research skills.
• Strong writing and proofreading skills with excellent grammar and punctuation.
• Ability to manage multiple priorities and maintain confidentiality with discretion.

Responsibilities

• Interacting with clients by phone, email, and in person to facilitate delivery of legal services
• Managing calendars, scheduling complex travel and coordinating client events; time and data entry
• Facilitating timely processing, tracking, and delivery of client bills, and following up with clients to ensure payment
• Assigning priorities, due dates for completion of incoming and pending work; monitoring status and re-prioritizing as needed
• Reading and interpreting incoming emails; identifying action items and ensuring timely follow up
• Opening new client files, preparing engagement letters, and following up with clients
• Setting up and maintaining electronic client files and share sites, finalizing documents and preparing presentations
• Coordinating with billing attorneys and billing team on monthly pre-bills and revisions

Skills

Microsoft Office

Calendar management

Client communication

Billing coordination

Attention to detail

Spanish language (welcome)

Tools

Microsoft Excel

Outlook

PowerPoint

Document management systems

Job description

Venable LLP in Washington, DC is seeking a Legal Administrative Assistant to provide comprehensive administrative support to assigned attorneys, manage calendars, coordinate travel, prepare documents, and assist with billing and client communications.

The successful candidate will have at least two years of related experience in a fast‑paced firm, strong Microsoft Office skills (Excel, Outlook, PowerPoint), outstanding attention to detail, and the ability to handle multiple priorities with