Litigation Administrative Pro

Venable LLP; Los Angeles (CA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

FSA/HSA

401(k) with profit sharing

Paid time off

Paid holidays

Wellness programs

Tuition reimbursement

Job summary

Venable LLP in Los Angeles seeks a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff, ensuring smooth operation of the litigation practice. The role requires handling sensitive correspondence, assembling witness and trial binders, coordinating deposition logistics, and monitoring court ECF notifications and Pacer activity.

You will manage calendars, arrange travel, maintain organized files, protect client confidentiality, and interact

Qualifications

• Minimum 2 years experience in a law firm and/or professional services environment; litigation practice required.
• Knowledge of eFiling in all court systems; experience using Pacer accounts and court ECF accounts.
• Advanced MS Word skills including redlining, document comparison, advanced formatting, TOA/TOC creation and hyperlinks.
• Intermediate to advanced MS Office Suite; ability to use Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, ERoom platforms, DropBox, etc.
• Proficiency with document management systems.
• Strong proofreading/editing of non-routine correspondence, reports and tables.
• Excellent communication skills with staff, management, attorneys, and clients.
• Ability to follow and convey instructions with courtesy and tact.

Responsibilities

• Prioritizing assignments and preparing often sensitive and detailed correspondence.
• Preparing witness and trial binders, deposition preparation and logistics, and preparing exhibits for filings.
• Interacting professionally with members of other departments and external contacts.
• Scheduling appointments, arranging travel and meetings, and maintaining business calendars.
• Maintaining well-organized files and ensuring the integrity of original client documents.
• Upholding confidentiality and presenting work product professionally; fostering positive rapport with contacts.

Job description

Venable LLP in Los Angeles seeks a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff, ensuring smooth operation of the litigation practice. The role requires handling sensitive correspondence, assembling witness and trial binders, coordinating deposition logistics, and monitoring court ECF notifications and Pacer activity.

You will manage calendars, arrange travel, maintain organized files, protect client confidentiality, and interact