Legal Administrative Assistant

Venable LLP; Washington (District of Columbia); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with profit share

Paid time off

Tuition reimbursement

Job summary

Venable LLP in Washington, DC is seeking a Legal Administrative Assistant to provide comprehensive administrative support to assigned attorneys, manage calendars, coordinate travel, prepare documents, and assist with billing and client communications.

The successful candidate will have at least two years of related experience in a fast‑paced firm, strong Microsoft Office skills (Excel, Outlook, PowerPoint), outstanding attention to detail, and the ability to handle multiple priorities with

Qualifications

• A minimum of two years of related administrative support experience in a fast-paced, high-performance culture.
• Proficiency with Microsoft Office Suite including Excel, Outlook, and PowerPoint and database/Internet research skills.
• Strong writing and proofreading skills with excellent grammar and punctuation.
• Ability to manage multiple priorities and maintain confidentiality with discretion.

Responsibilities

• Interacting with clients by phone, email, and in person to facilitate delivery of legal services
• Managing calendars, scheduling complex travel and coordinating client events; time and data entry
• Facilitating timely processing, tracking, and delivery of client bills, and following up with clients to ensure payment
• Assigning priorities, due dates for completion of incoming and pending work; monitoring status and re-prioritizing as needed
• Reading and interpreting incoming emails; identifying action items and ensuring timely follow up
• Opening new client files, preparing engagement letters, and following up with clients
• Setting up and maintaining electronic client files and share sites, finalizing documents and preparing presentations
• Coordinating with billing attorneys and billing team on monthly pre-bills and revisions

Skills

Microsoft Office

Calendar management

Client communication

Billing coordination

Attention to detail

Spanish language (welcome)

Tools

Microsoft Excel

Outlook

PowerPoint

Document management systems

Job description

Washington, District Of Columbia, United States Attorney/Administrative Support

You're looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That's why we're looking for a Legal Administrative Assistant to provide comprehensive administrative support to assigned attorneys.

Position Information

The ideal candidate will be responsible for...

• Interacting with clients by phone, email, and in person to facilitate delivery of legal services
• Managing calendars, scheduling complex travel and coordinating client events; time and data entry
• Facilitating timely processing, tracking, and delivery of client bills, and following up with clients to ensure payment
• Assigning priorities, due dates for completion of incoming and pending work based on existing matters and practice objectives; monitoring status on a routine basis and responding/re-prioritizing as needed
• Reading and interpreting all incoming e-mails; identifying action items, responsible parties and time frame for completion; ensuring action items are addressed timely and follow up as needed
• Opening new client files, preparing engagement letters, and following up with clients
• Setting up and maintaining electronic client files and share sites, finalizing documents and preparing presentations
• Strong collaboration between other administrative support professionals
• Coordinating with billing attorneys and billing team on all monthly pre-bills and necessary revisions; preparing bills for mailing and maintaining billing records

The successful candidate will demonstrate...

• A minimum of two years of related administrative support experience in a fast-paced, high-performance culture; experience supporting partner level attorneys strongly preferred
• Proficiency with Microsoft Office Suite including Excel, Outlook, and PowerPoint and database/Internet research skills; familiarity with document management systems
• Spanish language skills are welcomed but not required
• Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present new ideas and findings
• Ability to learn firm software systems for time entry, billing and file storage
• Ability to anticipate issues, find solutions to problems, and manage issues independently
• Strong writing skills, including proven ability to effectively organize and present information in various formats
• Meticulous attention to detail and strong proofreading skills
• Strong communication and interpersonal skills to effectively communicate with stakeholders at all levels of the organization
• Proactive thinker with strong judgment and decision making skills; proven ability to successfully prioritize and meet deadlines with little to no supervision
• Proven ability to maintain confidentiality of all facets of assigned work with a high level of integrity and discretion

Pay Range for Candidates in Washington, DC:

$75,000 - $110,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location.

Committing your time and talent is no small matter - at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees' well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable's benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm's benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.

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