Legal Administrative Assistant

Van Der Hout LLP; San Francisco (CA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Paid Time Off/Paid Holidays

Medical, Dental, and Vision (100%+)

401(k) Plan

Flexible Spending Account (FSA)

Commuter Benefits

Wellness Reimbursement

Job summary

Van Der Hout LLP is seeking a highly organized, bilingual Administrative Assistant to support our team of attorneys and paralegals in-office in San Francisco. You will manage calendars, meetings, and correspondence with precision while handling data entry, client intake, and filing of court documents.

The successful candidate will have 1–2 years of administrative experience (law firm experience preferred), be fluent in Spanish, and possess strong Microsoft Excel and Adobe Acrobat skills to help

Qualifications

• 1–2 years of administrative experience preferred, with a strong preference for candidates with law firm experience.
• Fluency in Spanish (written and spoken).
• College degree preferred.
• Proficient or advanced knowledge of Microsoft Excel.
• Proficient or advanced knowledge of Adobe Acrobat Pro.
• Ability to work independently as well as part of a team.
• Strong organizational and time-management skills.

Responsibilities

• Provide comprehensive administrative support to attorneys and paralegals, including managing schedules, coordinating meetings, and handling correspondence with precision.
• Assist with high-volume data entry, monitor and calendar deadlines, prepare legal documents, conduct client intake and phone screenings, file court documents, open new cases, and maintain organized file systems.
• Communicate effectively and professionally with clients to ensure a positive experience.
• Collaborate with the team on various office-related tasks as needed to enhance overall operations.

Skills

Administrative support

Spanish fluency

Time management

Education

College degree preferred

Tools

Microsoft Excel

Adobe Acrobat Pro

Job description

Description

Van Der Hout LLP is seeking a highly organized, detail-oriented, bilingual Administrative Assistant to support our dedicated team of attorneys and paralegals. This in-office role offers an exciting opportunity to contribute to a dynamic legal environment, where efficiency and precision are essential. The ideal candidate thrives in a fast-paced setting, excels at multitasking, and is eager to take on a variety of administrative responsibilities to help streamline daily operations. If you have a proactive mindset, strong organizational skills, and a commitment to excellence.

Duties & Responsibilities:

• Provide comprehensive administrative support to attorneys and paralegals, including managing schedules, coordinating meetings, and handling correspondence with precision.
• Assisting with high-volume data entry, monitor and calendar deadlines, prepare legal documents, conduct client intake and phone screenings, file court documents, opening new cases, and maintaining organized file systems.
• Communicate effectively and professionally with clients to ensure a positive experience.
• Collaborate with the team on various office-related tasks as needed to enhance overall operations.

Benefits:

• Paid Time Off/Paid Holidays
• Medical, Dental, and Vision (100% coverage)
• 401(k) Plan
• Flexible Spending Account (FSA)
• Commuter Benefits
• Wellness Reimbursement

Requirements

• 1-2 years of administrative experience preferred, with a strong preference for candidates with law firm experience.
• Fluency in Spanish (both written and spoken).
• College degree preferred.
• Proficient or advanced knowledge of Microsoft Excel..
• Proficient or advanced knowledge of Adobe Acrobat and Pro.
• Ability to work independently as well as part of a team.
• Strong organizational and time-management skills.