Legal Administrative Assistant

Elliot Morgan Parsonage, PLLC.; Charlotte (NC); On-site; USD 36,000 - 48,000; Full time

Job summary

Elliot Morgan Parsonage, PLLC. is seeking a Legal Administrative Assistant to support attorneys in Charlotte, NC.

The role involves preparing and formatting legal documents, managing case files, and organizing client records, while handling calls, emails, and calendar coordination with meticulous attention to detail. This full-time, on-site position requires strong communication, confidentiality, and the ability to manage multiple priorities in a fast-paced legal environment.

Qualifications

• Knowledge of legal terminology and court procedures.
• Drafting, formatting, proofreading, and organizing pleadings and correspondence.
• Strong written and verbal communication with a professional, client-centered approach.
• Experience in administrative support and calendar management.
• Proficiency with Word, Excel, PDFs, and legal case management tools.

Responsibilities

• Prepare and format legal documents for filings and client communications.
• Manage case files and organize client records.
• Schedule appointments and court dates; maintain attorneys’ calendars.
• Answer phone calls and emails; coordinate correspondence with clients and external parties.
• Handle data entry, filing, and basic case research while maintaining confidentiality.

Skills

Legal terminology

Drafting & formatting

Communication

Administrative tasks

Office software

Confidentiality

Team collaboration

Paralegal coursework

Education

Associate degree

Paralegal certificate

Relevant coursework

Tools

Microsoft Word

Microsoft Excel

PDF tools

Legal case management systems

Job description

Company Description

Elliot Morgan Parsonage, PLLC is a law firm dedicated to protecting individual rights and fostering strong community relations. The team is actively engaged in trial lawyer organizations, civil rights groups, and public service initiatives that support justice and equity. The firm emphasizes active listening and understanding to better serve clients facing complex legal challenges. Team members collaborate closely with clients to identify practical solutions and provide clear guidance throughout the legal process.

Role Description

The Legal Administrative Assistant is a full-time, on-site role based in Charlotte, NC. This role supports attorneys and legal staff by preparing and formatting legal documents, managing case files, and organizing client records. Daily tasks include scheduling appointments and court dates, maintaining calendars, answering phone calls and emails, and coordinating correspondence with clients and external parties. The Legal Administrative Assistant also assists with data entry, document filing, and basic research related to cases, while ensuring confidentiality and adherence to firm procedures. The role requires a detail-focused approach, strong communication, and the ability to manage multiple priorities in a fast-paced legal environment.

Qualifications

• Knowledge of law and legal processes, with the ability to understand basic legal terminology and court procedures.
• Skills in legal document preparation, including drafting, formatting, proofreading, and organizing pleadings, motions, and correspondence.
• Strong communication skills, both written and verbal, with a professional and client-centered approach.
• Administrative assistance and organizational skills, including calendar management, file maintenance, and efficient handling of office tasks.
• Proficiency with office software (e.g., Word, Excel, PDF tools) and, ideally, legal case management systems.
• High level of attention to detail, accuracy, and discretion in handling confidential information.
• Ability to work collaboratively with attorneys and staff, while managing independent responsibilities and deadlines.
• Previous experience in a law firm or legal environment preferred; an associate degree, paralegal certificate or relevant coursework is beneficial.