Legal Administrative Assistant

Brown & Fortunato; Amarillo (TX); On-site; USD 38,000 - 58,000; Full time

Job summary

Brown & Fortunato is seeking a highly organized Legal Administrative Assistant to support our employment and litigation practice areas. The role involves detailed document handling, calendar management, and coordination of meetings, with a focus on accuracy and efficiency.

The ideal candidate will have strong research skills, experience with legal case management and document management systems, and exceptional writing and proofreading abilities to ensure precise and timely case handling within

Qualifications

• Proven experience in a legal administrative role or as a paralegal in a law office.
• Knowledge of legal research tools such as Westlaw and LexisNexis is a plus.
• Proficiency with legal case management software and document management systems.

Responsibilities

• Provide comprehensive administrative support to attorneys and legal teams, including calendar management and meeting coordination.
• Prepare, review, and proofread contracts, pleadings, briefs, and correspondence with high accuracy.
• Maintain organized electronic and physical filing systems using document management tools.

Skills

Legal admin experience

Legal research tools

Case management software

Document management systems

Data entry

Writing and proofreading

Tools

Westlaw

LexisNexis

Microsoft Office

Job description

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to support our law firm’s employment and litigation practice areas. This role offers an excellent opportunity to work in a dynamic legal environment, providing essential administrative support to attorneys and paralegals within our firm. The ideal candidate will possess strong research skills, proficiency with legal case management systems, and exceptional organizational abilities to ensure smooth office operations and efficient case handling.

Responsibilities

• Provide comprehensive administrative support to attorneys and legal teams, including managing calendars, scheduling appointments, and coordinating meetings.
• Prepare, review, and proofread legal documents such as contracts, pleadings, briefs, and correspondence with meticulous attention to detail.
• Manage document review processes and maintain organized filing systems both electronically and physically, using document management systems.
• Assist with legal case management activities including data entry, tracking deadlines, and maintaining case files.
• Support project management tasks related to ongoing cases or legal initiatives.
• Perform transcription of legal proceedings or dictations as needed.
• Handle administrative duties such as phone and email etiquette, proofreading documents for accuracy, and managing correspondence efficiently.
• Coordinate with clients and external agencies on interviews or information-gathering relevant to cases.
• Assist with document review for accuracy.

Requirements

• Proven experience in a legal administrative role or paralegal experience within a law office setting.
• Knowledge of legal research tools, including Westlaw and LexisNexis a plus.
• Proficiency in legal case management software, document management systems, and data entry processes.
• Excellent organizational skills with the ability to manage multiple priorities efficiently.
• Exceptional writing skills for drafting documents and correspondence; proofreading expertise is essential.
• Strong research skills with the ability to analyze legal information accurately.
• Ability to handle confidential information discreetly while maintaining high levels of accuracy in document review and filing tasks.
• Organizational skills necessary for managing deadlines across various cases and practice areas. This position provides an engaging environment for those passionate about supporting legal professionals while developing expertise across multiple areas of law within a reputable firm committed to excellence in client service.