Legal Admin & Project Coordinator

Greenberg Gross LLP; Costa Mesa (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Greenberg Gross LLP in Costa Mesa, CA seeks a proactive Administrative Assistant to support day-to-day operations and cross-functional projects across the firm. This role thrives on keeping schedules and information organized and ensuring tasks get done, with prior professional services or law firm experience a plus but not required.

You will provide day-to-day administrative and project support to leadership, track timelines, prepare documents, manage correspondence, and help with special

Qualifications

• Experience as an administrative assistant, project coordinator, office coordinator, or similar support role.
• Strong organizational skills and attention to detail, with the ability to manage multiple projects.

Responsibilities

• Provide day-to-day administrative and project support to firm leadership and internal teams.
• Track project timelines, deliverables, and action items, and follow up to keep initiatives on schedule.
• Prepare, organize, and maintain documents and files.
• Manage correspondence, calls, and follow-up communications professionally and promptly.
• Support special projects and strategic initiatives as assigned.
• Perform other administrative and operational duties as needed.

Skills

Administrative experience

Organizational skills

Communication skills

Ownership mindset

Prioritization

Adaptability

Tools

Microsoft Office

Job description

Greenberg Gross LLP in Costa Mesa, CA seeks a proactive Administrative Assistant to support day-to-day operations and cross-functional projects across the firm. This role thrives on keeping schedules and information organized and ensuring tasks get done, with prior professional services or law firm experience a plus but not required.

You will provide day-to-day administrative and project support to leadership, track timelines, prepare documents, manage correspondence, and help with special