Legal Support Assistant: Team‑Oriented Administrative Pro

FBT Gibbons LLP; Newport Beach (CA); On-site; USD 40,000 - 47,000; Full time

Job summary

FBT Gibbons LLP in Newport Beach, CA seeks a Legal Support Assistant to provide high-quality administrative and legal support to attorneys and timekeepers in a collaborative, service-oriented environment. You will manage CST workflow tasks, assist with filing, billing support, document preparation, and calendar coordination while upholding professional communication and organization.

Ideal candidates have an associate or bachelor’s degree, prior administrative or legal support experience, and

Qualifications

• Bachelor's or associate degree required; experience in administrative roles preferred.
• Ability to learn legal terminology, firm procedures, and practice group expectations.
• Ability to follow written and oral instructions accurately and timely.
• Ability to work independently and as part of a team, meeting deadlines.

Responsibilities

• Learn CST workflow standards and firm procedures to support the Client Support Team.
• Enter and manage support requests, communicating with attorneys from start to finish.
• Assist with routine administrative tasks including mail, expense reports, and invoices.
• Prepare, format, proofread, and file routine legal documents and correspondence.

Skills

Detail-oriented

Strong communication skills

Team collaboration

Professional writing and editing

Education

Associate or bachelor's degree

Tools

Microsoft Office

CST workflow application

Job description

FBT Gibbons LLP in Newport Beach, CA seeks a Legal Support Assistant to provide high-quality administrative and legal support to attorneys and timekeepers in a collaborative, service-oriented environment. You will manage CST workflow tasks, assist with filing, billing support, document preparation, and calendar coordination while upholding professional communication and organization.

Ideal candidates have an associate or bachelor’s degree, prior administrative or legal support experience, and