Legal Administrative Assistant

Confidential; Pittsburgh (Allegheny County); On-site; USD 42,000 - 54,000; Full time

Job summary

Confidential is seeking a professional and highly organized Legal Administrative Assistant to support attorneys and legal staff in an in-person law firm environment.

Responsibilities include managing calendars, preparing legal documents, maintaining client files, and supporting billing and clerical tasks in a fast-paced office.

Qualifications

• 3+ years of administrative, legal secretary, executive assistant, or office coordinator experience.
• Law firm or professional services experience preferred.
• Excellent organization, scheduling, proofreading, and communication skills.
• Strong attention to detail and ability to manage multiple priorities.
• Professional, dependable, and comfortable working in an in-person office.

Responsibilities

• Manage attorney calendars, meetings, court dates, and deadlines.
• Prepare, format, and proofread legal documents and correspondence.
• Maintain electronic and physical client files.
• Handle client calls, communications, and confidential information.
• Support billing, time entry, invoices, mailings, and general office tasks.
• Coordinate meetings, signatures, documents, and filings.

Skills

Calendar management

Organizational skills

Proofreading

Communication

Tools

Microsoft Office

Job description

We are seeking a professional and highly organized Legal Administrative Assistant to support attorneys and legal staff in an in-person law firm environment.

Key Responsibilities

• Manage attorney calendars, meetings, court dates, and deadlines
• Prepare, format, and proofread legal documents and correspondence
• Maintain electronic and physical client files
• Handle client calls, communications, and confidential information
• Support billing, time entry, invoices, mailings, and general office tasks
• Coordinate meetings, signatures, documents, and filings

Requirements

• 3+ years of administrative, legal secretary, executive assistant, or office coordinator experience
• Law firm or professional services experience preferred
• Excellent organization, scheduling, proofreading, and communication skills
• Strong attention to detail and ability to manage multiple priorities
• Professional, dependable, and comfortable working in an in-person office