Administrative Assistant

Greenberg Gross LLP; Costa Mesa (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Greenberg Gross LLP in Costa Mesa, CA seeks a proactive Administrative Assistant to support day-to-day operations and cross-functional projects across the firm. This role thrives on keeping schedules and information organized and ensuring tasks get done, with prior professional services or law firm experience a plus but not required.

You will provide day-to-day administrative and project support to leadership, track timelines, prepare documents, manage correspondence, and help with special

Qualifications

• Experience as an administrative assistant, project coordinator, office coordinator, or similar support role.
• Strong organizational skills and attention to detail, with the ability to manage multiple projects.

Responsibilities

• Provide day-to-day administrative and project support to firm leadership and internal teams.
• Track project timelines, deliverables, and action items, and follow up to keep initiatives on schedule.
• Prepare, organize, and maintain documents and files.
• Manage correspondence, calls, and follow-up communications professionally and promptly.
• Support special projects and strategic initiatives as assigned.
• Perform other administrative and operational duties as needed.

Skills

Administrative experience

Organizational skills

Communication skills

Ownership mindset

Prioritization

Adaptability

Tools

Microsoft Office

Job description

ABOUT GREENBERG GROSS

Greenberg Gross LLP is a rapidly growing, high-stakes Plaintiff trial firm handling complex litigation across the United States. The Firm is known for exceptional advocacy, sophisticated legal work, high standards, and an unwavering commitment to delivering outstanding results for its clients.

Greenberg Gross offers a fast-paced, intellectually rigorous, and collaborative environment for professionals who want to continue growing, take meaningful ownership of their work, and contribute to building the Firm's future.

Position Summary

Greenberg Gross LLP is seeking a proactive, highly organized, and detail-oriented Administrative Assistant to support day-to-day operations and cross-functional projects across the firm. This role is ideal for someone who thrives on keeping projects, schedules, and information organized, and who enjoys being the person who makes sure things get done. Prior professional services or law firm experience is a plus but not required.

Responsibilities

• Provide day-to-day administrative and project support to firm leadership and internal teams.
• Track project timelines, deliverables, and action items, and follow up to keep initiatives on schedule.
• Prepare, organize, and maintain documents and files.
• Manage correspondence, calls, and follow-up communications professionally and promptly.
• Support special projects and strategic initiatives as assigned.
• Perform other administrative and operational duties as needed.

Qualifications

• Prior experience in an administrative assistant, project coordinator, office coordinator, or similar support role.
• Strong organizational skills and attention to detail, with the ability to manage multiple projects at once.
• Excellent written, verbal, and interpersonal communication skills.
• Comfortable taking ownership of tasks and following through independently.
• Ability to prioritize and adapt in a fast-paced environment.
• Proficiency in Microsoft Office and comfort learning new systems and software.
• Ability to handle confidential and sensitive information with discretion.
• Professional services or law firm experience is a plus, but not required.