Legal Admin & Document Specialist

Opensity solutions; Phoenix (AZ); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions, a premier tech-enabled managed services provider, seeks an Administrative Assistant for our Phoenix office. You will deliver document services, handle travel coordination, expense management, and time entry, while supporting attorneys with professional word processing.

Ideal candidates have 3+ years in document outsourcing or legal admin, strong MS Office and PDF tools skills, and the ability to mentor others.

Qualifications

• HS Diploma or GED required.
• 3+ years in document outsourcing or legal industry preferred.
• Advanced MS Office skills (Word, Excel, PowerPoint) and PDF tools.

Responsibilities

• Create, revise, reformat, and convert documents using MS Office, PDF tools, and transcription software.
• Prepare and edit complex documents, spreadsheets, charts.
• Coordinate travel arrangements for attorneys and staff.
• Manage time entry and billing support for assigned attorneys.
• Build and maintain strong relationships with attorneys and clients through proactive communication.
• Spell check, proofread and cross-check documents for accuracy.
• Provide training and mentorship to Document Specialists and clients.

Skills

Word processing

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

PDF editing

Adobe Acrobat

Kofax

Communication

Proofreading

Timekeeping

Travel coordination

Education

HS Diploma or GED

Tools

PDF editing tools

Job description

Opensity Solutions, a premier tech-enabled managed services provider, seeks an Administrative Assistant for our Phoenix office. You will deliver document services, handle travel coordination, expense management, and time entry, while supporting attorneys with professional word processing.

Ideal candidates have 3+ years in document outsourcing or legal admin, strong MS Office and PDF tools skills, and the ability to mentor others.