Document Services Specialist

Opensity Solutions; Phoenix, Northern (AZ, KY); Hybrid; USD 27,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions is seeking a Document Services Specialist in Phoenix, AZ. The role focuses on creating, revising, formatting, and converting documents using MS Office, PDF tools, and transcription software, with attention to accuracy and confidentiality.

You will support complex document preparation, workflow coordination for projects, and independent handling of time-sensitive materials while leveraging Adobe Acrobat or Kofax where needed.

Qualifications

• HS Diploma or GED required or equivalent.
• 1+ year in document outsourcing or legal industry preferred.
• Ability to learn responsibilities via training and self-guided learning.
• Able to multitask with strong attention to detail and work independently.

Responsibilities

• Create, revise, format, and convert documents using MS Office, PDF tools and transcription software.
• Prepare and edit complex documents, spreadsheets, charts.
• Provide coordination and admin support for special projects.
• Handle confidential materials with discretion and timeliness.
• Proofread and cross-check documents for accuracy.

Skills

Attention to detail

Multi-tasking

Independent work

Strong initiative

Education

HS Diploma or GED

Tools

Microsoft Office

Adobe Acrobat

Kofax

Job description

## Document Services SpecialistApply: USA-Phoenix-AZ: Full time: Posted 2 Days Ago: R-01354**About Us:**Opensity Solutions is the largest tech‐enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.**Our Mission:** Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.# A Document Services Specialist will be providing a valuable function helping our clients streamline their administration of business operations.# **RESPONSIBILITIES*** Create, revise, reformat, and convert documents using various support software including Microsoft Office applications, PDF editing tools, and transcription software* Prepare and edit complex documents, spreadsheets, charts* Provide coordination and administrative support for special projects* Efficient handling of time sensitive and confidential materials* Perform document diagnostic activities related to troubleshooting documents inconsistencies* Create and/or revise work product using direct keyboard entry, scanner or electronic conversion methods of input; transcribes audio and digital dictation including deposition transcripts as required* Spell check, proofread and/or cross-check documents to ensure accuracy and completeness* Strive to increase skillset knowledge level by participating in company training courses, research, and onsite training sessions**REQUIREMENTS*** HS Diploma or GED* 1+ year working in document outsourcing or legal industry preferred* Ability to learn the responsibilities listed above through a combination of in-person training, remote training, and self-guided learning* Ability to multi-task with strong attention to detail* Strong initiative required; ability to work independently with minimal direct supervision* Working knowledge of Microsoft applications (Outlook, Word, Excel, and PowerPoint)* Experience working with Adobe Acrobat or Kofax for the manipulation of PDF files a plusThe Compensation range for this role is up to 24.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.**All eligible employees receive access to a comprehensive benefits package, including:**Medical insuranceDental insuranceVision insurance401(k) retirement planPaid Time Off (PTO)Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients. Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation. We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation. Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.