Legal Assistant

The Phoenix Group; Minneapolis (MN); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading professional services firm is seeking a Legal Assistant to provide administrative and operational support to attorneys. The ideal candidate will have three years of experience in a legal or administrative role, possess excellent organizational and communication skills, and be comfortable managing confidential information. This role offers an opportunity to contribute to a dynamic legal environment while ensuring comprehensive support for legal staff.

Qualifications

• Minimum three years of experience in a legal or administrative support role.
• Strong organizational and time management skills.
• Excellent proofreading and document formatting abilities.

Responsibilities

• Support attorneys and legal professionals with administrative and clerical tasks.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, proofread, and format correspondence and legal documents.

Skills

Highly organized

Attention to detail

Strong communication skills

Ability to manage multiple priorities

Tools

Microsoft Office

Legal software platforms (iManage)

Job description

Overview

The Legal Assistant provides administrative and operational support to attorneys and legal staff within a professional services environment. This role supports day to day workflow, document management, and client-related processes while maintaining a high level of organization, accuracy, and confidentiality.

Key Responsibilities

• Support attorneys and legal professionals with administrative and clerical tasks


• Manage calendars, schedule meetings, and coordinate appointments


• Prepare, proofread, and format correspondence and legal documents


• Organize and maintain electronic files, including consistent email and document filing


• Assist with document processing, tracking, and record upkeep


• Support billing and expense-related activities, including invoice review and submissions


• Assist with client onboarding, engagement materials, and conflict checks


• Coordinate travel arrangements and meeting logistics as needed


• Track professional compliance items such as licenses, renewals, and continuing education

Core Skills and Abilities

• Highly organized with strong attention to detail


• Professional, dependable, and accountable


• Strong written and verbal communication skills


• Ability to manage multiple priorities in a deadline-driven environment


• Comfortable handling confidential and sensitive information


• Adaptable and responsive to changing priorities


• Able to work independently while supporting a team environment

Required Qualifications

• Minimum three years of experience in a legal or administrative support role


• Strong organizational and time management skills


• Excellent proofreading and document formatting abilities


• Advanced proficiency in Microsoft Office


• Ability to meet deadlines while maintaining accuracy


• Demonstrated discretion and sound judgment

Preferred Experience

• Prior experience supporting attorneys in a law firm or professional services setting


• Limited exposure to intellectual property or patent-related matters is a plus but not required


• Familiarity with document management or timekeeping systems


• Experience working with legal software platforms such as iManage or similar

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.