Legal Admin & Contracts Coordinator

Cupertino Electric, Inc.; California (MO); On-site; USD 41,000 - 50,000; Full time

Job summary

Cupertino Electric, Inc. is seeking a Legal Administrative Assistant to support the Legal Team and contract management group in San Jose, CA. You will manage files, assist with contract intake, routing, and matter setup, and coordinate across the office, field, vendors, and customers.

The role requires strong organizational and communication skills, meticulous data entry, and proficiency with Microsoft 365 apps and PDF tools. Notary is a plus.

Qualifications

• Education and experience related to legal, construction, or corporate legal departments.
• Authorized to work in the United States; sponsorship not available.
• Experience supporting attorneys and contract management teams is a plus.

Responsibilities

• Support contract intake, routing, and matter setup for the legal team.
• Maintain and organize contract files, logs, and repositories.
• Handle copying, scanning, and shipping of legal documents.
• Assist with document requests and litigation support as needed.
• Maintain deadlines and tracking for contract terms and renewals.

Skills

Organizational skills

Time management

Project management

Communication skills

Discretion/confidentiality

Notary (preferred)

Self-motivation

Proactive approach

Education

High School Diploma or Equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe Acrobat

Bluebeam Revu

JD Edwards

Contract management software

Job description

Cupertino Electric, Inc. is seeking a Legal Administrative Assistant to support the Legal Team and contract management group in San Jose, CA. You will manage files, assist with contract intake, routing, and matter setup, and coordinate across the office, field, vendors, and customers.

The role requires strong organizational and communication skills, meticulous data entry, and proficiency with Microsoft 365 apps and PDF tools. Notary is a plus.