Legal Admin Assistant

Cupertino Electric, Inc.; California (MO); On-site; USD 41,000 - 50,000; Full time

Job summary

Cupertino Electric, Inc. is seeking a Legal Administrative Assistant to support the Legal Team and contract management group in San Jose, CA. You will manage files, assist with contract intake, routing, and matter setup, and coordinate across the office, field, vendors, and customers.

The role requires strong organizational and communication skills, meticulous data entry, and proficiency with Microsoft 365 apps and PDF tools. Notary is a plus.

Qualifications

• Education and experience related to legal, construction, or corporate legal departments.
• Authorized to work in the United States; sponsorship not available.
• Experience supporting attorneys and contract management teams is a plus.

Responsibilities

• Support contract intake, routing, and matter setup for the legal team.
• Maintain and organize contract files, logs, and repositories.
• Handle copying, scanning, and shipping of legal documents.
• Assist with document requests and litigation support as needed.
• Maintain deadlines and tracking for contract terms and renewals.

Skills

Organizational skills

Time management

Project management

Communication skills

Discretion/confidentiality

Notary (preferred)

Self-motivation

Proactive approach

Education

High School Diploma or Equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe Acrobat

Bluebeam Revu

JD Edwards

Contract management software

Job description

Posting Title: Legal Admin Assistant

Reports To: Senior Contracts Manager

Location: San Jose, CA

Salary Range: $30.00/hour to $36.00/hour

Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.

WHO WE ARE

Since 1954, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. And we've done it with integrity for more than 70 years. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we're proud to be part of Quanta Services (PWR:NYSE), North America's largest employer of skilled craft labor. Because what we do is important, but how we do it is everything.

THE LEGAL TEAM

The Legal and Risk Management team is responsible for all legal and legal-related matters such as litigation, contracts, compliance, and driving record policies. This is a diverse, complex, and often unpredictable portfolio of challenges.

ABOUT THE ROLE

The Legal Administrative Assistant provides daily support to CEI's Legal Team, working closely with in-house counsel and the contract management team on contract administration, document management, and coordination across the office, field, vendors, and customers.

• General department management, including maintaining files, organizing department resources.


• Support attorneys and contract management team with administrative tasks related to contract intake, review routing, and matter setup.


• Data entry and tracking for contract terms, deadlines, and key dates (e.g., renewal dates, claims related deadlines)


• Assist attorneys with data entry for matter management and case tracking.


• Maintain and update contract files, controlled forms/logs, and legal document repositories.


• Order and organize contract documents, exhibits, and related drawings/specifications.


• Handle copying, scanning, and shipping legal correspondence and documents.


• Manage documentation such as contracts, subcontracts, change orders, claims correspondence, insurance certificates, lien notices, and bonding documents.


• Assist outside counsel liaison efforts, including document requests and litigation support as needed.


• Assist with contract routing, tracking approval status and maintain contract documents as requested by contract management team.


• Assist with any other tasks required by the Legal Department

ABOUT YOU

• Excellent organizational, time management, and project management skills.


• Strong work ethic, self-motivation, and a proactive approach to task completion.


• Strong interpersonal and communication skills - verbal and written - with sound judgment regarding confidential and privileged information.


• Superior personal computer and Windows skills; substantial experience with Microsoft 365 apps including Word, Excel, and Outlook; proficiency with Adobe Acrobat/Bluebeam Revu/PDF Exchange; familiarity with JD Edwards and contract/matter management software preferred.


• Ability to maintain strict confidentiality and handle sensitive legal and business information with discretion.


• Active notary public commission, preferred.

MINIMUM QUALIFICATIONS

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: High School Diploma or Equivalent.

Licensure/Certifications: N/A

Experience: Prior experience in a legal, construction, or corporate legal department setting is a plus.

• Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.

CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build gre