Administrative Assistant (Legal & Compliance)

Amerit Consulting; San Jose (CA); On-site; USD 34,440 - 48,216; Part time

Job summary

A leading consulting firm is looking for a dependable Part-Time Administrative Assistant to support their Legal and Compliance team in San Jose, CA. This role involves mail management, data entry for litigation tools, and providing legal administrative support. The ideal candidate should have strong organizational skills and the ability to maintain confidentiality. This is a 12-month contract with potential for extension, working only onsite 10 hours per week.

Qualifications

• Previous experience as an administrative, legal, or executive assistant preferred.
• Ability to handle confidential information with discretion.
• Reliable, professional, and self-motivated.

Responsibilities

• Open, sort, and scan incoming legal and operational mail.
• Enter and update case information in the litigation management system.
• Prepare, edit, and organize legal and business documents.

Skills

Attention to detail

Confidentiality

Proficiency with digital filing systems

Organizational skills

Communication skills

Tools

Google Workspace

JIRA

Job description

Overview

We are seeking a dependable and detail-oriented Part-Time Administrative Assistant to support our Legal and Compliance team. This onsite role is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while handling sensitive information. The assistant will play a key role in ensuring administrative efficiency and supporting legal operations.

• Location: San Jose, CA
• Duration: 12 months+ contract with high possibility of extension
• Type: Part-Time | Administrative Support
• Work Environment: Primarily onsite in San Jose, CA (Hybrid not applicable)
• Work schedule: 10 hours/week | Monday, Tuesday & Thursday | Onsite Only

Responsibilities

Mail Management (Primary)

• Open, sort, and scan incoming legal and operational mail (approx. 4–5 hours/week).
• Digitally distribute mail to appropriate team members or systems.
• Maintain secure handling and storage of confidential materials.
• Review incoming legal emails and upload digital files into the legal order management tool.
• Identify key information (e.g., serving party name, case number, type of legal order) and enter into the tracking system.

Litigation Tool Data Entry

• Enter and update case information in the litigation management system.
• Assist with organizing and maintaining accurate legal records.
• Generate and distribute basic reports as needed.

Legal Administrative Support

• Prepare, edit, and organize legal and business documents.
• Support ad hoc legal requests as assigned.

Qualifications

• Previous experience as an administrative, legal, or executive assistant preferred.
• Strong attention to detail and ability to handle confidential information with discretion.
• Proficiency with scanners, digital filing systems, and Google Workspace.
• Reliable, professional, and self-motivated with excellent organizational skills.
• Strong written and verbal communication abilities.
• Ability to learn or prior knowledge of case and legal order management tools (e.g., Safari, JIRA).

GURJANT "GARY" SINGH | LEAD RECRUITER

Office 925-297-5994

Seniority level

• Mid-Senior level

Employment type

• Part-time

Job function

• Administrative and Legal

Industries

• Technology, Information and Media