Construction Admin Assistant: Office & Project Support

Cupertino Electric; Santa Fe Springs (CA); On-site; USD 26,000 - 43,000; Full time

Job summary

Cupertino Electric, Inc. is seeking an organized Administrative Assistant to support the Southern California Office, Commercial and Public Infrastructure Team in Santa Fe Springs. This role ensures smooth information flow between office, field, vendors and contractors.

Responsibilities include office management, project support, scheduling, meeting organization, document control, expense reporting, and onboarding new hires, with proficiency in Microsoft 365 and JD Edwards.

Qualifications

• High School Diploma or GED required.
• Two (2) years of administrative experience required. Experience in the construction industry preferred.
• Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.

Responsibilities

• General Office management, including maintenance of office, organizing janitorial services, ensuring adequate office supplies.
• Support the Commercial and Public Infrastructure team with project administrative tasks related to setting up projects, including information flow between office, field, vendors, and general contractors.
• Coordination of job start and job close.
• Contract routing.
• Data entry for weekly field employee hours.
• Assist personnel with data entry for job tasks.
• Maintain and update job files, controlled forms/logs.
• Order drawings for field/office personnel.
• Organize meetings including resources, prepare meeting materials, and take minutes as needed.
• Handle phones, copying, scanning, and shipping.
• Track PM schedule: set up meetings, travel, and catering.
• Manage documentation such as proposals, bid presentations, pre-qualifications, change orders, submittals, RFIs, and work orders.
• Process new hire materials and conduct on-board orientation and set up for all new employees.
• Manage and reconcile expense reports.
• Assist with any other tasks that are required.

Skills

Organizational skills

Time management

Project management

Communication

Education

High School Diploma or GED

Tools

MS 365

Word

Excel

Outlook

PDF Tools

JD Edwards

Job description

Cupertino Electric, Inc. is seeking an organized Administrative Assistant to support the Southern California Office, Commercial and Public Infrastructure Team in Santa Fe Springs. This role ensures smooth information flow between office, field, vendors and contractors.

Responsibilities include office management, project support, scheduling, meeting organization, document control, expense reporting, and onboarding new hires, with proficiency in Microsoft 365 and JD Edwards.