Legal Admin & Contracts Coordinator

Aquent; Burbank (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Subsidized health/vision/dental plans

Paid sick leave

401(k) with match

Free online training

Job summary

Aquent Talent seeks a highly organized administrator to join our business and legal affairs team. In this pivotal role, you will support legal and administrative functions for music and concert ventures, helping the creative team bring projects to life.

Responsibilities include coordinating calls across time zones, arranging travel, preparing documents, supporting contract administration, processing vendor payments, drafting simple forms under supervision, and preparing presentation materials.

Qualifications

• 1–2 years of administrative experience.
• Excellent written, verbal, and interpersonal communication.
• Ability to multitask in a fast-paced environment.
• Proficiency with Microsoft Word, Outlook, Excel, and PowerPoint.
• Comfort with technology and ERP systems (SAP).
• Experience with contracts, formatting and redlining.
• Strong organizational and time-management skills.
• Cooperative work style and positive attitude.

Responsibilities

• Provide administrative and coordinator support for multiple team members across time zones.
• Manage travel arrangements and prepare expense reports.
• Prepare, format, and circulate documents; handle general office tasks.
• Support contract administration by scanning/uploading agreements and maintaining documents.
• Process end-to-end payment requests to outside vendors.
• Draft simple form agreements under attorney supervision.
• Format agreements and prepare comparisons of legal documents.
• Conduct basic research and locate archived files.
• Prepare presentation materials as assigned.
• Assist with sourcing and securing approval for creative assets for tours and concerts.

Skills

Administrative support

Multi-tasking

MS Office

SAP

Communication

Tools

SAP

Job description

Aquent Talent seeks a highly organized administrator to join our business and legal affairs team. In this pivotal role, you will support legal and administrative functions for music and concert ventures, helping the creative team bring projects to life.

Responsibilities include coordinating calls across time zones, arranging travel, preparing documents, supporting contract administration, processing vendor payments, drafting simple forms under supervision, and preparing presentation materials.