Entertainment Legal Admin (Temporary)

Skill; Burbank (CA); On-site; USD 52,000 - 64,000; Full time

Benefits offered by this job

Health benefits

Vision plan

Dental plan

Retirement match

Online training

Job summary

Aquent is seeking an organized and proactive Administrative Assistant to bolster our business and legal affairs team in Burbank, CA. You will help run essential legal and administrative functions across multiple projects in music and live events.

You will screen calls, manage travel, prepare documents, and support contract processes, vendor payments, and asset sourcing for tours and concerts. A strong eye for detail and comfort with ERP systems are required.

Qualifications

• Minimum 1–2 years of administrative experience.
• Excellent written, verbal, and interpersonal communication skills.
• Proven ability to multi-task and manage priorities in a fast-paced environment.
• Proficiency with Microsoft Word, Outlook, Excel, and PowerPoint.
• Experience with SAP or similar ERP systems.
• Previous contract experience, including formatting and redlining.

Responsibilities

• Provide administrative and coordinator support for multiple team members across time zones.
• Manage travel arrangements and prepare expense reports.
• Prepare, proofread, format, and circulate documents; handle general office tasks.
• Support contract administration by scanning and uploading agreements into CMS.
• Manage end-to-end process for payment requests to external vendors.
• Draft simple form agreements under attorney supervision and obtain signatures.
• Format legal agreements and exhibits and prepare comparisons of documents.
• Conduct basic research and locate archived files.
• Prepare presentation materials as assigned.
• Assist with sourcing and securing approval for creative assets for tours and concerts.

Skills

Administrative experience

Communication skills

Multi-tasking

Microsoft Office

Tech-savvy

Contract experience

Organization

Time management

Tools

SAP

Document management systems

Microsoft Office Suite

Job description

Aquent is seeking an organized and proactive Administrative Assistant to bolster our business and legal affairs team in Burbank, CA. You will help run essential legal and administrative functions across multiple projects in music and live events.

You will screen calls, manage travel, prepare documents, and support contract processes, vendor payments, and asset sourcing for tours and concerts. A strong eye for detail and comfort with ERP systems are required.