Legal Administrator

Aquent; Burbank (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Subsidized health/vision/dental plans

Paid sick leave

401(k) with match

Free online training

Job summary

Aquent Talent seeks a highly organized administrator to join our business and legal affairs team. In this pivotal role, you will support legal and administrative functions for music and concert ventures, helping the creative team bring projects to life.

Responsibilities include coordinating calls across time zones, arranging travel, preparing documents, supporting contract administration, processing vendor payments, drafting simple forms under supervision, and preparing presentation materials.

Qualifications

• 1–2 years of administrative experience.
• Excellent written, verbal, and interpersonal communication.
• Ability to multitask in a fast-paced environment.
• Proficiency with Microsoft Word, Outlook, Excel, and PowerPoint.
• Comfort with technology and ERP systems (SAP).
• Experience with contracts, formatting and redlining.
• Strong organizational and time-management skills.
• Cooperative work style and positive attitude.

Responsibilities

• Provide administrative and coordinator support for multiple team members across time zones.
• Manage travel arrangements and prepare expense reports.
• Prepare, format, and circulate documents; handle general office tasks.
• Support contract administration by scanning/uploading agreements and maintaining documents.
• Process end-to-end payment requests to outside vendors.
• Draft simple form agreements under attorney supervision.
• Format agreements and prepare comparisons of legal documents.
• Conduct basic research and locate archived files.
• Prepare presentation materials as assigned.
• Assist with sourcing and securing approval for creative assets for tours and concerts.

Skills

Administrative support

Multi-tasking

MS Office

SAP

Communication

Tools

SAP

Job description

Join a world-renowned entertainment company with a rich legacy in music and media, dedicated to bringing captivating stories and experiences to audiences globally. This organization is at the forefront of the music and entertainment industry, shaping how people interact with beloved content through innovative legal and business strategies.

We are seeking a highly organized and proactive individual to step into a pivotal support role within our business and legal affairs team. In this position, you will be instrumental in ensuring the seamless operation of critical legal and administrative functions, directly contributing to the success of our music and concert ventures. Your expertise will empower a dynamic team, streamline essential processes, and help bring creative projects to life, making a tangible impact on the entertainment landscape.

Key Responsibilities

• Provide comprehensive administrative and coordinator support for multiple team members, including answering and screening phone calls, preparing and distributing correspondence and legal documents, and scheduling meetings and calls across various time zones.
• Manage travel arrangements and prepare expense reports, ensuring accuracy and timely submission.
• Prepare, proofread, format, update, correct, and circulate documents, along with handling general office support tasks such as filing, facilities requests, supply orders, and photocopying.
• Support contract administration by scanning and uploading agreements into document management systems, establishing and maintaining best practices with system users and contributors.
• Manage the end-to-end process for payment requests to outside vendors.
• Draft simple form agreements under attorney supervision and secure necessary signatures.
• Format legal agreements and exhibits, and prepare comparisons of legal documents.
• Conduct basic research and assist in research projects by locating and retrieving archived electronic and physical files.
• Prepare presentation materials as assigned by the team.
• Assist with sourcing and securing approval for creative assets, such as films, film clips, photographs, and other materials for use in tours and concerts, as well as other assigned duties.

Required Skills & Experience

• Minimum of 1-2 years of administrative experience.
• Excellent written, verbal, and interpersonal communication skills, effective at all levels of an organization.
• Proven experience in multi-tasking and managing multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
• Comfortable and efficient with the use of technology.
• Experience with SAP or a high degree of comfort with similar enterprise resource planning applications.
• Previous contract experience, including formatting and redlining.
• Exceptional attention to detail with the ability to maintain professionalism under pressure.
• Strong organizational, time management, and follow-through skills.
• Demonstrated ability to prioritize, meet deadlines, and exercise sound judgment to adapt actions as needed.
• A cooperative work style, strong work ethic, and a positive attitude, consistently exercising sound judgment.

Preferred Qualifications

• A strong interest in music and the performing arts.
• Familiarity with and interest in social media, music, entertainment, and technology.
• Experience with complex agreements and contracts.
• Experience with rights database management.
• Notary Public certification is a plus.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

• subsidized health, vision, and dental plans
• paid sick leave
• retirement plans with a match
• free online training through Aquent Gymnasium

Aquent is an equal-opportunity employer.

We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.