Legal Practice Assistant

Talent Acquisition LLC; Baltimore (MD); On-site; USD 42,000 - 60,000; Full time

Job summary

A leading law firm in Baltimore seeks an experienced Legal Practice Assistant to support multiple attorneys across litigation and transactional practices. The role emphasizes strong court filing experience, organization, and the ability to handle multiple priorities in a fast-paced environment.

Responsibilities include drafting pleadings, preparing and filing documents, managing attorney calendars, coordinating meetings and travel, and maintaining electronic and paper files.

Qualifications

• 5+ years of legal assistant experience supporting litigation and transactional practices.
• Federal and state electronic court filing experience required.
• Appellate filing experience strongly preferred.
• Strong legal document preparation, formatting, proofreading, and file management skills.
• Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint; advanced Excel skills preferred.
• Experience with NetDocuments or comparable document management systems preferred.
• Excellent organizational, communication, and time-management skills.
• Strong attention to detail and ability to manage competing deadlines independently.
• Professional, dependable, and able to exercise sound judgment and discretion.
• High school diploma or GED required; associate or bachelor's degree preferred.

Responsibilities

• Draft, proofread, format, and finalize pleadings, contracts, correspondence, and other legal documents.
• Prepare and electronically file documents in federal and state courts.
• Assist with appellate filings, including formatting, proofreading, and cite-checking.
• Manage attorney calendars, deadlines, meetings, and scheduling.
• Coordinate meetings, travel arrangements, and related logistics.
• Assist with new client and matter intake, attorney time entry, and expense reports.
• Redline and compare legal documents using document comparison software.
• Organize and maintain electronic and paper files using NetDocuments or similar systems.
• Maintain correspondence, records, databases, and spreadsheets.
• Conduct research and provide general administrative support as needed.
• Communicate professionally with clients, attorneys, and internal teams while maintaining confidentiality.
• Provide backup support and collaborate with other administrative staff.

Skills

Court filing

Document management

Time management

Communication

Attention to detail

Microsoft Word

Excel

PowerPoint

Organizational skills

Education

High school diploma or GED

Associate or Bachelor's degree preferred

Tools

NetDocuments

Microsoft Office

Job description

A leading law firm is seeking an experienced Legal Practice Assistant to join its Baltimore office. This role will provide administrative and legal support to multiple attorneys across litigation and transactional practices.

The ideal candidate has strong court filing experience, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced legal environment.

Responsibilities

• Draft, proofread, format, and finalize pleadings, contracts, correspondence, and other legal documents.
• Prepare and electronically file documents in federal and state courts.
• Assist with appellate filings, including formatting, proofreading, and cite-checking.
• Manage attorney calendars, deadlines, meetings, and scheduling.
• Coordinate meetings, travel arrangements, and related logistics.
• Assist with new client and matter intake, attorney time entry, and expense reports.
• Redline and compare legal documents using document comparison software.
• Organize and maintain electronic and paper files using NetDocuments or similar systems.
• Maintain correspondence, records, databases, and spreadsheets.
• Conduct research and provide general administrative support as needed.
• Communicate professionally with clients, attorneys, and internal teams while maintaining confidentiality.
• Provide backup support and collaborate with other administrative staff.

Requirements

• 5+ years of legal assistant experience supporting litigation and transactional practices.
• Federal and state electronic court filing experience required.
• Appellate filing experience strongly preferred.
• Strong legal document preparation, formatting, proofreading, and file management skills.
• Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint; advanced Excel skills preferred.
• Experience with NetDocuments or comparable document management systems preferred.
• Excellent organizational, communication, and time-management skills.
• Strong attention to detail and ability to manage competing deadlines independently.
• Professional, dependable, and able to exercise sound judgment and discretion.
• High school diploma or GED required; associate or bachelor's degree preferred.