Legal Accounts Payable Specialist.

Qualified Staffing; Detroit (MI); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision, and life ins.

Short and long-term disability ins.

401(k) with employer contributions

Wellness and EAP programs

Job summary

Qualified Staffing in Detroit, MI is seeking an Accounts Payable Specialist to join our team. The role handles AP processing, expense reporting, and payment posting for payroll-related entities, ensuring accuracy and timely payments.

Ideal candidates have 5–10 years of AP experience and proficiency with Excel and accounting software. We offer a comprehensive benefits package including health, vision, life, disability insurance, plus a 401(k) with employer contributions.

Qualifications

• Post-secondary education in accounting or related field.
• Knowledge of general accounting principles and guidelines.

Responsibilities

• Process accounts payable invoices and expense reports.
• Code invoices to GL and cost centers per budgets.
• Prepare ACH payments and post cash receipts.
• Respond to vendor payment inquiries promptly.
• Perform month-end tasks and bank reconciliations.

Skills

Accounts payable

General accounting

Vendor inquiries

Education

College diploma in accounting

Tools

Microsoft Excel

Accounting software

VantagePoint

Job description

The anticipated annual salary range for this position, at the time of posting, is outlined below. Compensation is based on individual education, qualifications and experience. We also provide our employees with a comprehensive benefits package. Our offerings include medical, dental, vision and life insurance. Short and long-term disability insurance and a 401(k)-retirement savings plan with employer contributions are also part of our total rewards. To support your well-being, we offer access to Wellness and Employee Assistance Program (EAP) programs.

We are seeking an Accounts Payable Specialist to join our team. The Accounts Payable Specialist performs a variety of accounting functions to process Accounts Payable and expense reports for the NORR and NORR A&E Limited including coding to GL, reviewing expense reports, preparing ACH payments and posting cash receipts. The incumbent responds to inquiries from vendors regarding payment status, updates vendor information to the accounting system and coordinates with internal and external parties on accounts payable issues and processes.

Duties and Responsibilities

• Monitor daily AP Inbox to receive invoices, code and post them
• Review details of consultant invoices, ensure all invoices are coded to the correct General Ledger and cost centers according to the budgets, and distribute to Project Managers for approval prior to processing
• Upload approvals to the accounting system
• Coordinate with Project Managers and Project Accountants for project reclassifications or adjustments when needed
• Review employee expense claims to ensure accuracy of calculations, completeness of receipts or supporting documents and adherence to company policies
• Send employee expense summary to HR for processing each payroll period
• Respond to email inquiries and resolve invoicing or expense claim issues in a prompt and efficient manner
• Record & post cash receipts and incoming cheques to ensure the accounting system and banking details are current and accurate
• Perform Bank Reconciliations for CDN and USD Bank
• Perform month end tasks such as clearing suspense accounts, balance intercompany AP and prepare accrual list, if any
• Complete credit applications for new vendors
• New vendor set up in system and EFT/ACH enrollment
• Prepare cheque requisitions, wire transfer and intercompany transfer, etc.
• Prepare weekly invoice batches for ACH Payments for review/approval
• Assist in other accounting related activities as required

Required Skills

• Have successfully completed related post-secondary education, equivalent to a college diploma in accounting
• Possess knowledge of general accounting principles and guidelines

Required Experience

• 5-10 years of general accounting experience (Accounts Payable)
• Experience in Microsoft Office, particularly Excel, Internet, VantagePoint or other accounting systems software.
• Salary Range: $50,000.00 - $75,000.00 /annually

NORR is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic: Race/Color/Gender/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Veteran.