Accounts Payable Specialist

Eggleston Services; Norfolk (VA); On-site; USD 32,000 - 54,000; Full time

Job summary

Eggleston Services in Norfolk, VA is seeking a full-time Accounts Payable Specialist to support daily accounting operations, including recording and coding invoices, issuing payments, and reconciling accounts. The position offers a stable nonprofit environment with regular Monday–Friday hours.

Required: a high school diploma and at least one year of AP experience; proficiency with Microsoft 365 and accounting software; CAPP certification preferred. EOE M/F/Disabled/Vet.

Qualifications

• High school diploma required; Business or Accounting degree preferred
• At least one year of accounts payable experience required
• Certified Accounts Payable Professional (CAPP) certification preferred
• Must be reliable and extremely trustworthy
• Excellent organizational skills and attention to detail
• Ability to maintain confidential and meticulous records
• Ability to follow verbal and written instructions
• Proficient with Microsoft 365 and able to learn applicable accounting software systems

Responsibilities

• Record and code invoices into the accounting software to ensure timely and accurate payment
• Issue payments to vendors during the weekly check processing cycle
• Confirm the accuracy of invoice payments by verifying tax IDs, PO approvals, and discrepancies
• Reconcile expenses and postings with account balances and office records
• Assist with accounting records and ledgers by reconciling monthly statements and transactions
• Other duties as assigned
• No travel required

Skills

Accounts payable

Invoice processing

Bank reconciliations

Detail oriented

Education

High school diploma

Business or Accounting degree preferred

Tools

Microsoft 365

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Payable Specialist

Full Time

2 days ago Requisition ID: 3109

Salary Range: $20.00 To $26.00 Hourly

Accounts Payable Specialist - Norfolk, VA - Enjoy a rewarding and challenging position with a nonprofit organization that has been helping educate, train, and provide employment opportunities for individuals with disabilities since 1955. We are currently seeking an applicant for a full-time accounts payable specialist who will be responsible for supporting the organization’s day-to-day accounting operations by ensuring the accuracy and integrity of financial records. Performs bank reconciliations and account reconciliations, processes accounts receivable invoicing, maintains daily banking activity entries, and manages petty cash. Supports regulatory compliance through preparation and filing of sales and use tax returns, personal property tax filings, and business license renewals.

ESSENTIAL DUTIES/RESPONSIBILITIES:

The following duties and responsibilities represent the essential functions of this job that an individual must be able to perform with or without a reasonable accommodation:

• Record and code invoices into the accounting software to ensure timely and accurate payment
• Issue payments to vendors during the weekly check processing cycle
• Confirm the accuracy of invoice payments by verifying federal tax ID numbers, reviewing purchase orders and other approvals, and addressing any discrepancies
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed
• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records
• Assists with accounting records and ledgers by reconciling monthly statements and transactions
• Other duties as assigned
• No travel required

Note: Duties and responsibilities are not all-inclusive and may change at any time, with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions where applicable.

QUALIFICATIONS, EDUCATION, & EXPERIENCE:

The following qualifications represent the training, education, certifications, licensures, and/or work experience required to perform the essential duties and responsibilities successfully:

• High school diploma required; Business or Accounting degree preferred
• At least one year of accounts payable experience required
• Certified Accounts Payable Professional (CAPP) certification preferred
• Must be reliable and extremely trustworthy
• Excellent organizational skills and attention to detail
• Ability to maintain confidential and meticulous records
• Ability to follow verbal and written instructions
• Proficient with Microsoft 365 and able to learn applicable accounting software systems

PHYSICAL DEMANDS & WORK ENVIRONMENT:

Physical demands : Performing the duties of this job requires near visual acuity, the ability to hear, understand, and distinguish speech and/or other sounds, and gross manipulation. Additionally, the employee:

• Prolonged periods of sitting at a desk and occasional stooping
• Fine manipulation and keyboarding
• Must be able to lift and/or move up to 15 pounds
• Must be free of tuberculosis in a communicable form

Work environment : While performing the duties of this job, the employee will primarily work in an office setting. The noise level in the work environment is usually minimal , and the temperature may vary due to seasonal changes.

E.O.E M/F/Disabled/Vet/Affirmative Action Employer - does not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, and membership in an employee organization, retaliation, parental status, military service, protected veteran status or other non-merit factor.

Monday through Friday, 8:00 AM to 4:30 PM.