Legal Accounting Administrative Assistant

Amaro Law Firm; Houston (TX); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance (Comprehensive)

Dental Insurance (Comprehensive)

Vision Insurance (Comprehensive)

401(k) with employer match

Paid time off

Parental leave

Professional development

Job summary

Amaro Law Firm in Houston, TX, seeks an Accounting Administrative Assistant to support deposits, check processing, settlement data entry, and vendor documentation. You will maintain accurate financial records in Filevine and the accounting drive, prep materials for check days, and run bank errands.

The ideal candidate is detail-oriented, highly organized, reliable, with strong follow-through and professional communication.

Qualifications

• Experience in accounting, bookkeeping, or administrative support.
• Experience with Filevine or other case management software.
• Personal injury or law firm experience is a plus

Responsibilities

• Scan, save, and enter deposits in Filevine
• Help prep for check days by printing invoices, emails, and settlement memos ahead of time
• Handle check requests: scan, save, and enter checks in Filevine for settlement memos and check requests, and save copies in the accounting drive
• Process mail outs: prep the mail out form, scan, record in Filevine, and save to the file
• Confirm receipt of W-9s, save them in the accounting drive, and reach out to vendors when needed
• Run errands to the bank, pick up checks, and handle other check pickups
• Follow up on stale operating account checks
• Submit supply order requests
• Audit settlement data entry in Filevine
• Take on miscellaneous tasks as needed

Skills

Detail oriented

Organized

Follow-through

Professional communication

Tools

Filevine

Job description

Amaro Law Firm in Houston, TX, seeks an Accounting Administrative Assistant to support deposits, check processing, settlement data entry, and vendor documentation. You will maintain accurate financial records in Filevine and the accounting drive, prep materials for check days, and run bank errands.

The ideal candidate is detail-oriented, highly organized, reliable, with strong follow-through and professional communication.