Senior Managing Attorney Executive Assistant | Law Firm Operations

Amaro Law Firm; Houston (TX); On-site; USD 50,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

401(k) retirement plan with employer-m

Paid time off

Parental leave

Professional development support

Life insurance

Job summary

Amaro Law Firm in Houston Heights seeks an Executive Assistant to provide high-level administrative support to the Senior Managing Attorney. You will manage schedules, monitor emails, track deadlines, coordinate reporting, and organize firm priorities with confidentiality and accuracy.

The role involves coordinating meetings, events, and partnerships while maintaining records and supporting firm-wide initiatives. Strong communication and organization are essential.

Qualifications

• 3+ years of experience in executive assistance or high-level administrative support.
• Proficient with Microsoft Office, Google Workspace, and project management tools.
• Experience coordinating events, calendars, deadlines, and reporting.

Responsibilities

• Manage calendars, emails, appointments, and scheduling priorities.
• Coordinate meetings, prepare agendas, take minutes, and track action items.
• Collect department reports and prepare presentations, spreadsheets, and materials.
• Monitor deadlines including renewals, CLEs, certifications, trademarks, and URLs.
• Maintain confidential records and SOPs with accuracy and discretion.
• Plan and attend firm events and networking functions, including after-hours events.
• Coordinate communication with leaders, providers, and referral sources.
• Track projects, deadlines, and deliverables; assist with personal scheduling.

Skills

Executive support

Microsoft Office

Google Workspace

Project management

Communication

Tools

ClickUp

Job description

Amaro Law Firm in Houston Heights seeks an Executive Assistant to provide high-level administrative support to the Senior Managing Attorney. You will manage schedules, monitor emails, track deadlines, coordinate reporting, and organize firm priorities with confidentiality and accuracy.

The role involves coordinating meetings, events, and partnerships while maintaining records and supporting firm-wide initiatives. Strong communication and organization are essential.