Leave & Accommodations Coordinator (Contract)

Apex Systems; San Diego (CA); On-site; USD 29,000 - 30,000; Full time

Job summary

Everforth Apex Systems in San Diego, CA is seeking an Administrative Assistant for the Leave & Accommodations team. This contingent role supports leave administration and workplace accommodations, including data entry, inquiries, and coordination with internal partners and a third-party leave administrator.

The ideal candidate has a high school diploma (Bachelor’s preferred) and 1–2 years in HR/administrative roles, with strong attention to detail and communication skills.

Qualifications

• High school diploma required; bachelor’s degree or equivalent experience preferred.
• 1–2 years of HR, administrative, benefits, or related experience preferred.
• Experience with leave of absence or accommodations is helpful but not required.

Responsibilities

• Respond to routine employee questions related to leaves of absence and accommodations.
• Monitor the leave and accommodation mailbox and help ensure inquiries receive timely responses.
• Enter and update leave and accommodation information in Workday.
• Assist with coordinating leave requests between employees and third-party leave administrator.
• Track requests, documentation, and outstanding follow-up items.
• Provide employees with required accommodation paperwork and follow up on outstanding documentation.
• Support communication with HR partners, Payroll, and managers regarding leave and accommodation matters.
• Assist with Paid Parental Benefit requests.
• Maintain accurate records and documentation.
• Escalate questions or more complex cases to the appropriate team member.

Skills

Attention to detail

Organizational skills

Communication skills

Confidential information handling

Education

High school diploma required

Bachelor’s degree preferred

Tools

Outlook

Excel

Word

Workday

Smartsheet

Job description

Everforth Apex Systems in San Diego, CA is seeking an Administrative Assistant for the Leave & Accommodations team. This contingent role supports leave administration and workplace accommodations, including data entry, inquiries, and coordination with internal partners and a third-party leave administrator.

The ideal candidate has a high school diploma (Bachelor’s preferred) and 1–2 years in HR/administrative roles, with strong attention to detail and communication skills.